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Facilities Committee Meeting

October 27 @ 2:00 pm - 3:00 pm

FACILITIES COMMITTEE MEETING AGENDA –
October 27, 2021 at 2:00 PM or immediately following the board strategic meeting
41550 Eclectic St. Palm Desert, CA 92260
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https://us02web.zoom.us/j/84226508478
CALL-IN Information 669 900 6833 Meeting ID: 842 2650 8478

Committee Members:  Mike Gialdini, Craig Borba, Mark Moran, Aurora Wilson, Matt, Gonda, Rudy Gutierrez and Claudia Galvez.

I. CALL TO ORDER- Roll Call

 II. APPROVAL OF THE AGENDA
In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action.

 Motion:          Second:         Approved:           Opposed:     Abstention Name(s):

III. PUBLIC COMMENTS/PRESENTATIONS
Public Comments: Persons wishing to speak are requested to be recognized at the appropriate time. General comments regarding non-agenda items will be called for at this time. Specific comments regarding agenda items will be called for during discussion of each item. Please be prepared to limit your Public Comment remarks to three (3) minutes.

IV. CONSENT ITEMS
Approve Minutes of September 22, 2021  (Attach. #1)

  Motion:          Second:         Approved:           Opposed:     Abstention Name(s)

 V. NEW BUSINESS ITEMS – Action Items

 A. Integrated Learning Institute – LOI ( #2a) Floor Plan (Attach. #2b)
Integrated Learning Institute is a current tenant and is requesting an additional office space.

 Motion:          Second:         Approved:           Opposed:     Abstention Name(s)

 B. Coachella Valley Workforce Excellence, INC dba OneFuture CV– Lease Agreement request
OneFuture has not been back to the office since March of 2020 and is requesting a month-to-month lease.

 Currently we have three options for lease renewals previously approved by this Committee:

  • One year leases with a 3% increase annually
  • Three Year Lease with a one-time 3% increase for the 3 year period
  • Five Year Lease with a one-time 5% increase for the 5 year period

 Staff Recommendation: To consider allowing a 6 month lease for One Future with no increase in amount since they have not been occupying the space for over a year and continue to pay their monthly rent and $500 towards utilities.  Require a 90 day notice if they plan to terminate the lease. 

Motion:          Second:         Approved:           Opposed:     Abstention Name(s)

 C. Increase rent on Lease Renewals – (Attach. # 3)
Currently we have three options for lease renewals previously approved by this Committee:

  1. One year leases with a 3% increase annually
  2. Three Year Lease with a one-time 3% increase for the 3 year period
  3. Five Year Lease with a one-time 5% increase for the 5 year period

Facilities Manager has done research on other options and has determined that this system is good.  However, the Committee may have other ideas to share and consider making a change.

 Motion:          Second:         Approved:           Opposed:     Abstention Name(s)

 Exercising Lease Options– For consideration in the future, does the committee want to review all Renewals or only when there are changes?

 Motion:          Second:         Approved:           Opposed:     Abstention Name(s)

 VI. Closed Session:

  Property  Government Code 54956.8

  VII. BOARD MEMBER / STAFF COMMENTS

 VIII. ADJOURNMENT: Next meeting will be Wednesday, December 8, 2021 at 10:30 AM or immediately following the board meeting. Agenda Posting: Agendas will be posted on the Foundation website – www.rapfoundation.org – a   minimum of 72 hours prior to the meeting date. All public record documents for matters on the open session of the Agenda are available for inspection at the meeting listed in this Agenda, and at the following location three (3) days prior to the meeting date: Regional Access Project Foundation, 41-550 Eclectic St., Palm Desert, CA 92260. If a public record document that relates to a matter on the open session of the Agenda is distributed less   than 72 hours prior to the meeting date, the public record document shall be available for inspection, at the same time it is distributed, at the address listed above. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.

 

 

Details

Date:
October 27
Time:
2:00 pm - 3:00 pm