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Executive Committee Meeting

October 18 @ 9:00 am - 10:30 am

October 18, 2021 at 9:00 AM
41550 Eclectic St.  Palm Desert, CA  92260
To Join Zoom Meeting: https://us02web.zoom.us/j/82195733006
Call In: 1 669 900 6833
Meeting ID: 821 9573 3006


In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action.

Motion:          Second:         Approved:       Opposed:        Abstention Name(s):

Public Comments: All persons wishing to speak may contact RAP (Mreyes@RAPFoundation.org) for instructions on how to participate and be recognized at the appropriate time. General comments regarding non- agenda items will be called for at this time. Specific comments regarding agenda items will be called for during discussion of each item. Please be prepared to limit your remarks to 3 minutes.

IV. Approval of the Executive Committee Draft Minutes for September 20, 2021 (attach. #1).

Motion:          Second:         Approved:       Opposed:        Abstention Name(s):

V. New Business – Action Required
    A. Request for Proposal for Information Technology
The Information Technology 3 year contract with Acorn is due to expire in October.  RAP staff created an RFP.  It was sent to seven entities and the due date for proposals was Sept. 10 at 5 PM and later extended to Sept. 24.  Two were selected to be interviewed:  ACORN and SOKO-Tek (attach. #2 and attach.#3).

Staff Recommendation will be shared verbally since interviews will have taken place on October 15.

Motion:          Second:         Approved:       Opposed:        Abstention Name(s):

 B. Change the Health Care benefit eligible amount for RAP employees.
RAP currently contributes $1100 a month towards health benefits.  If a person has other health benefits,                             he/she can choose to pass on the health insurance and instead receive a cash payment of $880/a month.                              Health Insurance rates increase as a person ages.  The amount for people over the age of 60 exceeds $1100 a month.  The Fiscal impact is a $2,580 a year increase.

The proposed change is:

RAP will contribute up to $1100 a month for health care benefits which can be used for the employee or eligible family member, or at a minimum the cost for the employee’s coverage at the Gold Level.  An employee is required to apply for Medicare upon reaching the age of 65.

If an employee has health care insurance through other means, the employee can choose a cash out option which cannot exceed 80% of $1100.

The Committee directed staff to check with our attorney to get input.  Eve Fromberg and Mark Edelstein provided a Memo addressing the issue and recommending that RAP proceed with making this change. (Attach. #4)

Motion:          Second:         Approved:       Opposed:        Abstention Name(s):

  C. Accept Resignation from Valerie Hudson (Attach. #5)

 Staff Recommendation:  To recommend to the Board accepting the resignation.

Motion:          Second:         Approved:       Opposed:        Abstention Name(s):

  D. Status of Annual Board Retreat scheduled for October 27 from 8 AM – 2 PM

VI. Board Member/Staff Comments

 VII.  Closed Session: 

 Property  Government Code 54956.8

SCHEDULE next meeting for Monday Nov. 15, 2021 at 9:00 AM MEETING?

 VIII. ADJOURNMENT: Agenda Posting: Agendas will be posted on the Foundation website –                  www.RAPFoundation.org – a minimum of 72 hours prior to the meeting date. All public record documents for matters on the open session of the Agenda are available for inspection three days prior to the meeting date on the website. If a public record document that relates to a matter on the open session of the Agenda is distributed less than 72 hours prior to the meeting date, the public record document shall be available for inspection upon request.  This agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.


October 18
9:00 am - 10:30 am