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Special Meeting: Executive Committee

April 28 @ 1:00 pm - 2:00 pm

SPECIAL MEETING

EXECUTIVE COMMITTEE AGENDA  

April 28, 2021, at 1:00 PM

To Join Zoom Meeting:  https://us02web.zoom.us/j/86102370156

 I.   CALL TO ORDER and ROLL CALL

 II. APPROVAL OF THE AGENDA

In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action.

Motion:                         Second:                    Approved:                   Opposed:                  Abstention Name(s):

 III. PUBLIC COMMENT / PRESENTATIONS

Public Comments: All persons wishing to speak may contact RAP (Mreyes@RAPFoundation.org) for instructions on how to participate and be recognized at the appropriate time. General comments regarding non-agenda items will be called for at this time. Specific comments regarding agenda items will be called for during the discussion of each item. Please be prepared to limit your remarks to 3 minutes.

IV. New Items – Action Required

A.  Waive the rule relating to the maximum number of hours that can be cashed out for this fiscal year due to extenuating circumstances which made it difficult for key staff to take significant time off.

The 2021 Employee Handbook statesEmployees are allowed to cash in no greater than 100 hours of PTO  every fiscal year.  However, the remaining balance may not be less than 24 hours.”

Motion:                Second:                  Approved:                   Opposed:               Abstention Name(s):

B.  Update on the landscaping and lighting improvements planned by Renova in the parking lot common area space.   

RAP staff was notified on March 24 by Renova’s commercial management company, Johnson Commercial that they were ready to initiate a plan to redo landscaping and lighting in the common area along Cook, Hovley, and Eclectic.   RAP’s share of the cost is $53,858.32 (38.75%) and a 50% deposit of $26,929.16 is due. The most recent notification from Matt Johnson was that they are reassessing the situation to “temporarily reduce the scope of work on the side of the property that faces the RAP property… agreed to allow the reduced scope and may front the costs associated with this work.”  RAP is still waiting to get a response to our request for a meeting with Vince Battaglia. 

Motion:             Second:                   Approved:                    Opposed:                  Abstention Name(s):

V. BOARD MEMBER / STAFF COMMENTS

VI.  CLOSED SESSION:

Personnel:  Accountant Position, Grants Manager Position

VII. Convene Open Session:  Report Out

VIII. SCHEDULE next meeting for May 10, 2021, at 9:00 AM

IX.   ADJOURNMENT: Agenda Posting: Agendas will be posted on the Foundation website             www.RAPFoundation.org – a minimum of 72 hours prior to the meeting date. All public record documents for matters on the open session of the Agenda are available for inspection three days prior to the meeting date on the website. If a public record document that relates to a matter on the open session of the Agenda is distributed less than 72 hours prior to the meeting date, the public record document shall be available for inspection upon request.  This agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.

Details

Date:
April 28
Time:
1:00 pm - 2:00 pm
Website:
https://us02web.zoom.us/j/86102370156

Organizer

Leticia DeLara

Venue

Zoom Meeting