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Special Executive Committee Meeting

November 3 @ 10:00 am - 11:00 pm

SPECIAL MEETING
EXECUTIVE COMMITTEE AGENDA
Tuesday November 3, 2020 at 10:00 AM
To Join Zoom Meeting
https://us02web.zoom.us/j/87118833083
CALL-IN Information 1 669 900 6833 Meeting ID: 871 1883 3083

This meeting is being conducted utilizing teleconferencing and electronic means only.  There will not be a physical location.  Members of the public may be able to participate by telephone, using the following dial-in information:   Phone number: 1 669 900 6833 Meeting ID:  871 1883 3083 Reasonable accommodation:  Any individual with a disability who requires reasonable accommodation to attend or participate in this meeting may request assistance by emailing MReyes@RAPFoundation.org.  Notification at least 48 hours prior to the meeting start time will enable us to make reasonable arrangements to ensure accessibility to the meeting.

I. CALL TO ORDER and ROLL CALL

II. APPROVAL OF THE AGENDA
In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action.

Motion:          Second:         Approved:       Opposed:        Abstention Name(s):

III.  Approval of the Executive Committee Minutes October 12, 2020. (attach. 1)

Motion:          Second:         Approved:       Opposed:        Abstention Name(s):

IV. PUBLIC COMMENT / PRESENTATIONS
Public Comments: All persons wishing to speak may contact RAP (Mreyes@RAPFoundation.org) for instructions on how to participate and be recognized at the appropriate time. General comments regarding non- agenda items will be called for at this time. Specific comments regarding agenda items will be called for during discussion of each item. Please be prepared to limit your remarks to 3 minutes.

V. New Items – Action Required

     A. Review and Discuss Fiscal Agent and Fiscal Sponsor services
The Executive Committee directed the CEO and Treasurer to work on a Fiscal Agency Agreement for The Salvation Foundation.  Upon receiving the Fiscal Agent Agreement from our RAP attorney, we came to the conclusion that we needed specialized input before proceeding with the agreement.  On the recommendation of our Treasurer, an appointment was made to meet with a tax attorney Brian Yacker, YH Advisors in Huntington Beach.  The key points discussed in the 1 hour meeting with Brian, Matt, Eve and Lety are summarized in the meeting notes. (attach 2)

  1. The Committee will need to discuss and decide if RAP should offer to serve as a Fiscal Agent or Fiscal Sponsor to entities as a regular “marketed” service and what are steps need to be taken starting with making a recommendation to the Board for consideration.
  2. How to respond to The Salvation Foundation request? Should we continue as a “case by case basis” with this request, or wait until a decision by the board is made?

            Motion:             Second:                 Approved:               Opposed:          Abstention Name(s):

 B. Request to be an Inland Empire Funders Alliance (IEFA) member.

PURPOSE:  The Funders Alliance is a collaborative network of organizations with significant formal grantmaking activities in the Inland Empire region of Riverside and San Bernardino Counties that have joined together to increase communication, coordination, and collaboration.

MISSION:  To advance equity, advocacy, and systemic change in the Inland Empire by uplifting the region’s assets and opportunities, and leveraging resources for impact.

The RAP CEO has been a member of IEFA for over 5 years. The “Alliance” has been working towards formalizing the entity with gaining firm commitments for work assignments, such as participating in committees, and membership fees. The fees demonstrate “buy in” as well as generating revenue to sustain the administrative work needed to continue the work. Up until now The California Endowment and Weingart Foundation have been to main contributors for the cost of staff time. Based on the Dues Structure, RAP’s annual fee would be $2,500. (attach 3 and 4)

  Motion:             Second:                 Approved:               Opposed:          Abstention Name(s):

VI.BOARD MEMBER / STAFF COMMENTS

VII. SCHEDULE next meeting for November 16, 2020 at 9 MEETING

VIII ADJOURNMENT: Agenda Posting: Agendas will be posted on the Foundation website –         www.RAPFoundation.org – a minimum of 72 hours prior to the meeting date. All public record documents for matters on the open session of the Agenda are available for inspection three days prior to the meeting date on the website. If a public record document that relates to a matter on the open session of the Agenda is distributed less than 72 hours prior to the meeting date, the public record document shall be available for inspection upon request.  This agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.

Details

Date:
November 3
Time:
10:00 am - 11:00 pm