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RAP Board Meeting

February 26 @ 9:00 am - 11:30 am

BOARD OF DIRECTORS
AGENDA
February 26, 2020 9:00 AM
41550 Eclectic Street Palm Desert, CA 92260
240 North Spring Street Blythe, CA 92225
35510 Pathfinder Rd. Mountain Center, CA 92561

I. CALL TO ORDER- Roll Call
II. CHANGES OR ADDITIONS TO THE AGENDA -In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action.

III. PUBLIC COMMENT / PRESENTATIONS – Persons wishing to speak are requested to be recognized at the appropriate time. General comments regarding non-agenda items will be called for at this time. Specific comments regarding agenda items will be called for during discussion of each item. Please be prepared to limit your Public Comment remarks to three (3) minutes.

Presentation: Neuro Vitality Center – Beverly Greer ( 5 Minutes)

IV. CONSENT CALENDARAction Required
A. MEETINGS MINUTES of January 22, 2020 Board meeting (attach. 1)
B. GRANT/ PROGRAM OFFICER REPORT (attach. 2) – Receive and File.
C. CNA DIRECTOR REPORT (attach. 3) – Receive and File.
D. CEO’s REPORT (attach. 4) – Receive and File.
E. FINANCIALS-Receive and File Draft Financials up to December 31, 2019. Recommended for Approval by the Finance/Investment Committee on Feb. 19. 2020 attach. 5).

Staff Recommendation: Approve January 22, 2020 Minutes. Receive & file: Grant, CNA, CEO Reports and Financials.

Motion:          Second:         Approved:         Opposed:         Abstention Name(s):

V. NEW BUSINESS ITEMSAction Required
A. Approve Resolution 2020.03 Creation of an Emeritus position by amending the By Laws. (Attachment #6)

Executive Committee Recommendation: To approve this Resolution creating the Emeritus position.

Motion:          Second:        Approved:       Opposed:       Abstention Name(s):

B. Appointment of Emeritus member.
Ann Dew has been on the RAP board since 1999 and prior to that served on an Advisory Committee. She decided not to continue to serve on the Board but would like to serve in a different capacity.

Executive Committee Recommendation: To appoint Ann Dew as the first Emeritus member.

Motion:         Second:        Approved:        Opposed:        Abstention Name(s):

C. Annual Board Contribution acknowledgement
The Board has a mandatory annual $500 “Give or Get” Policy. The Executive Committee discussed if a Board Member should be credited for several years if he/she exceeds the $500.

Executive Committee Recommendation: To adopt a Policy that any Board Member that “Gives or Gets” more than $1,000 in one year will be credited for not more than two years. In addition, they are
directing Staff and the Governance Committee to create polices to address contribution notices,
invoices, amending the Bylaws/Board Handbook, etc.

Motion:         Second:        Approved:       Opposed:       Abstention Name(s):

D. Request from Joslyn Senior Center to participate in the 11th Annual Joslyn Center Fashion
Show on April 7.
Per RAP Board Code of Ethics Policy: Disclosure of a potential Conflict of Interest – board
member Aurora Wilson is on the Joslyn Senior Center Board of Directors.

Executive Committee Recommendation: To approve $250 from Board Contributions and Staff will
add $250 to the amount.

Motion:         Second:        Approved:       Opposed:       Abstention Name(s):

E. Funding Requests
Grants Manager will provide an overview of Grants Budget (Attach. 7)

The Grants Committee took place on Feb. 10 and was attended by: C. Borba, R. Ortega, A. Wilson and
non-board member Ann Dew along with staff: Eva, Stephanie and Lety

1. Sponsorships
a. Pueblo Unido’s “Fiesta del Pueblo 2020!” – Request $2,500
“La Fiesta del Pueblo” is a Resource and Health Fair to take place on April 4, 2020 in Thermal. This is
an annual health fair celebration focusing on the farmworker Latino culture in the ECV. This free to the
public event will feature healthcare resources, cultural dancing, live music, food and family games and
performances.
Grants Review Committee Recommendation: To approve $2067 for the event and $433 to be used towards
becoming a CNA member for one year.

Motion:         Second:        Approved:       Opposed:       Abstention Name(s):

2) Consortium for Early Learning Services’ Day of the Young Child Event – Request $2,500
The event will take place on March 7. Previous year’s requests: YR 2019 $1,800 ($600.00 per site, 3
sites). The Consortium for Early Learning Services is a nonprofit 501c (3) organization dedicated to
high-quality, affordable, and accessible child care programs. They host three “Day of the Young
Child” events held simultaneously at Cathedral City, Coachella and La Quinta. These are no cost to the
public. RAP Sponsorship would support the purchase of Rocket Rules Emergency Preparedness
backpacks and books for each child in attendance.at the three events..
Grants Review Committee Recommendation: To approve $1500 for the events, $500 per event.

Motion:         Second:         Approved:         Opposed:       Abstention Name(s):

3) Palm Desert Rotary’s Spirit of Rotary’s Citizen of the Year Luncheon – Request $2,000
This event will take place on March 10, 2020. Previous year’s requests: Year 2018 $2,000, Year
2017 $500. This year they will be honoring Dr. Judy White, Riverside County Superintendent of
Schools. All proceeds from this event (sponsorships, ticket sales and auction) will be used to support
their community’s youth, primarily through educational scholarships.

Grants Review Committee Recommendation: To deny the request because the event does not meet
RAP’s sponsorship criteria.

Motion:          Second:         Approved:         Opposed:       Abstention Name(s):

4) Indio Rotary Foundation’s Math Field Day for Middle Schools – Request $500
The event will take place on April 25. Previous Year’s requests: The last 4 years they were awarded
$500 each year. This is the only math competition in the Coachella Valley for middle school children.
For 26 consecutive years, this event has provided children from all 3 local school districts and private
schools a venue to compete and showcase their math skills. This event is a tradition among schools,
teachers, and students; every year, the event is attended by approximately 350 students, and managed
by, Rotarians, school staff and volunteers. This is a community event for the benefit of children.

Grants Review Committee Recommendation: To approve $500 to support this event.

Motion:         Second:        Approved:        Opposed:       Abstention Name(s):

5) Fourth District County Supervisor’s Office Senior Inspiration Award (SIA) – Request $2,500
The event will take place on March 13, 2020. Previous requests: YR 2018 and YR 2019 $2,500 and
$2,500 in-kind as fiscal sponsor, in YR 2017 received $5,000.
The SIA event recognizes 11 outstanding seniors from the 4th Supervisorial District of Riverside
County who have volunteered countless hours of their time and who otherwise would not receive
recognition. Each honoree personifies a healthy, active and giving attitude and lifestyle. The requested
amount will be applied towards the charity checks sent to the 11 organizations by the 11 honorees.
Per RAP Board Code of Ethics Policy: Disclosure of a potential Conflict of Interest – board member
Supervisor Perez/Pat Cooper has a potential conflict.

Executive Committee Recommendation: To create an Annual Jean Benson Recognition as part of
RAP’s financial contribution to the 4th District Supervisor’s SIA Award’s Luncheon. To use the ad
space for the Program to honor Jean Benson. The amount is to be determined annually based on the
budget, would go towards the Recipient’s chosen nonprofit organization.

Grants Review Committee Recommendation: To approve $2,500 from Sponsorship Budget. The
Grants Review Committee was informed that the Executive Committee will be recommending to the
Board an annual allocation towards this event. Therefore, an additional $2,500 to be allocated for this
year and it to be reduced from the Administrative Budget instead of the Sponsorship allocation.

Motion:        Second:        Approved:       Opposed:       Abstention Name(s):

6) The Unforgettables Foundation’s 7th Annual Children & Families in Crisis Conference –
Request $4,000
The event will take place on March 20. Previous year’s requests YR 2019 $1,500 and YR 2018 $2,500
The event provides timely education, instruction, and addresses real life topics that can potentially lead
to the death of our children. This year’s topic, the Dangers of Screen Time, and what causes damage to
the safety and socio spiritual wholeness through tricks and damaging results of screens. Key note
speakers are Dr. Anthony Silard, Professor, CSUSB and Opal Singleton, CEO/President, Million
Kids. Also, a panel of local experts and Clark Morrow, San Bernardino County Sheriff’s Public Affairs
Division. Funding support would be for Scholarships for students and teachers to attend and
Professional Services – Speaker Fees, Books and Luncheon.

Grants Review Committee Recommendation: To approve $1,500 from the Restricted Prevent Child
Abuse Riverside County (PCARC) account (Current Balance $2280 – Recommended amount $1500
=$780 in this account). Designate the funds to be used for scholarships (students, interns, 501©3s) to
attend the event.

Motion:         Second:        Approved:       Opposed:       Abstention Name(s):

F. Request from Joslyn Senior Center to participate in the 11th Annual Joslyn Center Fashion
Show on April 7

Per RAP Board Code of Ethics Policy: Disclosure of a potential Conflict of Interest – board
member Aurora Wilson is on the Joslyn Senior Center Board of Directors.

Executive Committee Recommendation: To approve $250 to place an ad in the Event Program. Staff
has added a $250 contribution for a total of $500 for a ½ page ad.

Motion:         Second:         Approved:        Opposed:       Abstention Name(s):

G. Grants Process Flow ChartAttach. #8
The Flow Chart has been reviewed by the Executive and Grants Review Committees. Both Committees
are comfortable with the modifications which have been made to address appeal opportunities.

Grants Review Committee Recommendation: To approve the Process Flow Chart and include in Board
Handbook.

Motion:         Second:        Approved:        Opposed:      Abstention Name(s):

H. CDBG – Review bids and select contractor for the parking lot and sidewalk project.
Facilities Committee Recommendation: The Committee would have met on Feb. 25 and will share
their recommendation at this time.

Motion:        Second:       Approved:      Opposed:      Abstention Name(s):

I. Center for Nonprofit Advancement Requests
1. Armando Ehrenzweig requested $2,000 to be allocated from the Desert Legal Foundation Funds
(Balance amount is $30,875). (Attach. #9 ) The request will be used for legal assistance to ensure
legal compliance with Bylaws, and Policies and Procedures.

CNA Committee Recommendation: To approve the $2,000 request.

Motion:        Second:       Approved:      Opposed:      Abstention Name(s):

J. Review and modify Attendance Policy for Board and Committee meetings. The Board directed the
Governance Committee to recommend changes to the Attendance requirements.

Governance Committee Recommendation: To amend the Bylaws and Board Handbook to reflect
these changes:
Attendance
Board members are required to attend board meeting regularly and at a minimum serve on one
committee.
a. Members can be excused for up to 30% of Board meetings in a calendar year.
b. Members can be excused for up to 30% of the Committee meetings within a calendar year.
c. A period of absence for more than 30% of meetings may be requested by the Board Member
and be considered for action by the Executive Committee. It will then be included as a
Consent Agenda item with limited information.

Motion:        Second:       Approved:       Opposed:      Abstention

K. Approve Immigration Services and Mental Health Services for Adults, Children and Families-
The James Irvine Foundation (TJIF) Request For Proposal (RFP) TJIF 2020.1 (attach.– Action
Required (Attach 10)
TJIF has priority areas for their second year of funds to be administered by RAP Foundation. The
RFP focuses on the four funding priorities selected by TJIF, Know Your Rights, Communications,
Deportation Support and Mental Health Services. RAP staff held two meetings/convenings, February
5 and 12, with immigration and related services providers to address immigration issues and challenges
they are having as well as obtain new information on the needs of the organizations themselves and the
populations they serve. The RFP will be released on March 4th, using our current funding process the
expectation is to have recommendations to the RAP board on June 24th.

Staff Recommendation: To approve TJIF 2020-1 RFP for regranting of funds to address immigration
and mental health services.

Motion:        Second:        Approved:        Opposed:       Abstention Name(s):

VI. Request RecommendationsAction Item
A. Committee Assignments:
Review Committee Assignments for 2020. The two newest Board Members selected committees. Also
non-RAP Board member for CNA.
Executive: Craig, Jan, Matt, Mike, Mark, Joe, Bill and Aurora
Nominations: Mark, Claudia, Joe, Anna
Finance/Investment: Matt (Chair), Jan, Mark, Bill, Craig, Mike
Audit: Van, Jan, Mark, Maria
Grants: Craig (Chair), Rosemary, Van, Mike, Aurora, Maria: Non-voting members: Tricia Gehrlein,
Ann Dew
Facilities: Mike (Chair), Craig, Mark, Rudy, Claudia, Aurora, Matt
Capital Campaign: Mike, Mark, Aurora, Pat
CNA: Mike (Chair), Van, Jan, Aurora, Anna, Maria and non-RAP members: Jenai Morehead, Armando
Ehrenzweig, Shannon Shea
Health- Mental Health: Tori (Chair), Valerie, Greg Rodriguez (representing Sup. Perez),
non-RAP Members: Jim Grisham, Robin McCall, Garth Dale, Donna Craig, Sylvia King, Ann Dew,
Alexa Marquez, Doug Morin.

Motion:         Second:        Approved:       Opposed:       Abstention

VI. INFORMATIONAL ITEMSNo Action
A. Board Attendance for 2020 (attach. #11)
B. EXECUTIVE–Met Feb. 10. Minutes for Jan 30 attached #12 Next meeting set for March 9
C. HEALTH-MENTAL HEALTH – Met Jan. 16. Minutes for Oct. 17 meeting attached, attach. #13.
Next Meeting March 19 at 2 pm
D. GRANTS – Met. Feb. 10. Will meet Feb. 10.
E. CNA– Met Jan. 22. Next meeting Feb. 26 after Board meeting
F. FACILITIES– Met Feb. 25. Minutes from Jan. 22 mtg attach. #14. Next mtg March 25 at 8 am.
G. GOVERNANCE – Met Feb. 18. Jan. 29 Minutes attach. #15. Will meet on March 17 at 2:30.
H. FINANCE & INVESTMENT – Met Feb. 18. Approved Minutes for Jan. 21 meeting. (attach. #16).
Next meeting March 17 at 1 PM.

VII. BOARD MEMBER / STAFF COMMENTS

2019 Annual Board Contribution Plaque

September 23, 2020 Board Meeting to schedule extra time to do a Follow-up to Strategic Plan meeting.
Possible 8 – 11 am.

Form 700s due no later than March 2.

VIII. ADJOURNMENT: Next meeting is March 25, 2020 at 9:00 AM at 41550 Eclectic St. Palm Desert.
Agenda Posting: Agendas will be posted on the Foundation website – www.rapfoundation.org – a minimum of 72
hours prior to the meeting date. All public record documents for matters on the open session of the Agenda are available
for inspection at the meeting listed in this Agenda, and at the following location three (3) days prior to the meeting date:
Regional Access Project Foundation, 41550 Eclectic St. Palm Desert, CA 92260. If a public record document that
relates to a matter on the open session of the Agenda is distributed less than 72 hours prior to the meeting date, the public
record document shall be available for inspection, at the same time it is distributed, at the address listed above. Upon
request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by
Section 202 of the Americans with Disabilities Act of 1990.

 

 

Details

Date:
February 26
Time:
9:00 am - 11:30 am