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RAP Board Meeting

March 25 @ 9:00 am - 11:30 am

BOARD OF DIRECTORS
AGENDA
March 25, 2020 9:00 AM
Members of the public may be able to participate by telephone, using the following dial-in information:
Phone number: 712-770-5505 Access code: 509-650

I. CALL TO ORDER- Roll Call
II. CHANGES OR ADDITIONS TO THE AGENDA -In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action.

III. PUBLIC COMMENT / PRESENTATIONS – Persons wishing to speak are requested to be recognized at the appropriate time. General comments regarding non-agenda items will be called for at this time. Specific comments regarding agenda items will be called for during discussion of each item. Please be prepared to limit your Public Comment remarks to three (3) minutes.

IV. CONSENT ITEM: Grants Program Report (attach. #1 )
Staff Recommendation: To receive and file.
Motion:         Second:       Approve:        Oppose:      Abstention Name(s):

V. NEW BUSINESS ITEMS – Action May Be Required
A. 1. Executive Committee actions taken on March 20 to address the Coronavirus Crisis

Executive Committee Recommendation:  To ratify their  authorization of $200,000 for the CEO to allocate for the three uses listed below:

  1.  $100,000 Financial assistance to nonprofits that are dealing with the greatest at risk populations, for example seniors and homeless.  We could combine our funding with the Desert Healthcare District to reduce duplicating funding to reach more entities.
    2.  $50,000 to assist healthcare providers providing direct services to people who are ill and potentially be positive for the coronavirus.  This would include Federally Qualified Clinics and VIM.
    3. $50,000 to contribute to a community pool along with the Desert Healthcare District, United Way of the Desert and the Community Foundation serving Riverside and San Bernardino Counties that would provide assistance in connecting with financial resources.  This effort is beingcoordinated by Lift ToRise along with the County of Riverside including:  Supervisor Perez’s office, The Housing Authority of Riverside County, the Department of Public Social Services, Desert Community Energy, and Workforce Development Centers. This contribution is not to be used towards cash distributions to families, but otherwise unrestricted.

In addition to allow the Grants Committee Recommendations to advance to the Board for consideration.  Directed staff to check-in with all of pending applicants and ask for a written summary of how funds would be used, considering the Coronavirus, and the timeline.  Each request will be addressed individually.

2. CDBG – Review bids and select contractor for the parking lot and sidewalk project. INFORMATIONAL Only After reviewing two bids, the Facilities Committee selected Onyx Paving Co. Inc. ($169, 000). RAP staff and Holt Architects confirmed the bid and addressed details. The Executive Committee met on March 20 and authorized the CEO to enter into an agreement with Onyx Paving Inc. The work will start March 24 and be completed by April 3rd. Tenants have been notified and staff is confident that there will be minimal disruption during this time.

B. Funding Requests – Action Required. May be acted on individually or in a block motion. Grants Manager will provide an overview of Grants Budget (Attach.#2)
The Grants Committee took place on March 9 and was attended by: C. Borba, R. Ortega, A. Wilson, M. Gialdini, V. Tanner and non-board members Tricia Gehrlein Ann Dew along with staff: Eva, Stephanie and Lety

1. Health/Mental Health Initiative RFP 2019.1
a. Cove Communities Senior Association dba Joslyn Center – Requested $20,000
“Expansion of The Joslyn Wellness Center programming to provide greater access to mental health prevention and early intervention programs for seniors and older adults. Will build on current Wellness Center programming and expand the Brain Boot Camp and Problem Solving Strategies programs.” This collaborative effort with Cathedral Senior Center and Alzheimer’s Association would be from April 2020 through March 2021.
Average score of 7 Reviewers: 83% Representative: Jack Newby, Executive Director
Grants Committee Recommendation: To approve $20,000 and explore relationship with UCLA for a longitudinal study. Aurora Wilson recused herself from the meeting and left room.

Motion:         Second:       Approve:     Oppose:     Abstention Name(s):

b. Hope Through Housing – Requested $20,000
“Hope through Housing Foundation aims to improve the health and well-being of residents in our five Coachella Valley, low-income affordable housing communities that include family and senior properties. Focusing on care coordination at our Cathedral Palms and Desert Meadows properties, our team will work to increase awareness, reduce stigma, and connect residents with available behavioral health and wellness resources to better meet their mental and physical health needs.”

Interviewed: Greg Bradbart, Executive Director and Lucia Mitre, Services Coordinator
Average Score of 7 Reviewers: 76%

Grants Committee Recommendation: To approve $12,500 with no more than $5,000 towards Personnel costs plus $1,000 for 1 year CNA membership

Motion:          Second:          Approve:         Oppose:        Abstention Name(s):

c. Operation SafeHouse – Requested $35,000
“El Sol Community Outreach Collaboration with SafeHouse of the Desert/What’s Up SafeHouse 24/7 Mobile Text App . This collaborative effort will serve at-risk/homeless youth (11-24) and their families in eastern Riverside County, targeting Indio, Coachella, and Blythe with outreach, education, and 24/7 crisis counseling through the What’s Up Text app that is culturally and linguistically competent for the Spanish speaking community that El Sol serves. Program would begin May 1, and end April 30, 2021.”

Representative: Calista Vassios, Development Officer and Angelica Alvarez, El Sol Program Director
Average Score of 8 Reviewers: 86%

Grants Committee Recommendation: To approve $35,000 and continue to look for evaluation to measure clients served.

Motion:         Second:        Approve:       Oppose:      Abstention Name(s):

d. Coachella Valley Community Research Initiative dba HIV+ – Requested $20,000
To reduce Stigma and Building Resilience in Older Adults Living With HIV
“This project addresses stigma, isolation and depression experienced by long-term HIV survivors. The objective is to use data obtained about stigma and resiliencies experienced by people aging with HIV to link them to mental health and social services to improve mental and clinical health, help maintain and/or improve engagement in care and maintain undetectable viral loads, and improve overall quality of life. This project would start 4/1/20 and end 3/31/21.”

Avg. Score of 8 Reviewers: 87% Representative: Jeff Taylor, Exec. Dir. & Ken Katz, Grantwriter

Grants Committee Recommendation: To approve $20,000.

Motion:           Second:           Approve:          Oppose:        Abstention Name(s):

e. California Partnership fiscal sponsor Community Partners -Requested $20,000
Coachella Valley Immigrant Dignity (CVID) Rapid Response Hotline – Mental Health Services Support
“CVID’s rapid response line receives many calls that are not deportation emergencies but the caller needs support. This grant would help train the volunteers to make assessments/referrals to peer support healing circles and referrals to clinical therapists. Also, to train volunteer and incorporate Clinicas de Salud del Pueblo’s staff in the healing circles and make clinical therapist referrals. The program will continue as long as the trained staff operate the rapid response.”
Representative: Maribel Nunez, Executive Director and Erick Lemus, CVID Coordinator
Average Score of 8 Reviewers: 73%
Grants Committee Recommendation: To approve $20,000 grant plus an additional $1,000 CNA 1 year membership. Require signed MOU with one or more mental health service providers for emergency services at 24 hours/7days a week to be available at times of Healing and Talking Circles.

Motion:       Second:           Approve:          Oppose:       Abstention Name(s):

2. Small Grant
a. Best Friend’s Closet Youth Attire Project – Requested $4,850
“Youth Attire Program was created to provide professional attire for any high school student in the CV. Students often need professional attire for certain school activities: Mock Trial, Debate Team and HOSA, HEAL and DATA competitions. Students may also need professional attire for job interviews, internships, awards banquets or scholarship interviews. Funding will help 50 local high school students.”

Average Score of 7 Reviewers: 77%

Interviewed: Connie Golds, CEO and C0-Founder and Johnny Anderson, Director of Operations

Grants Committee Recommendation: To approve $4,000, excluded Marketing Budget Line Item

Motion:         Second:          Approve:           Oppose:          Abstention Name(s):

b. Nickerson-Rossi Dance/International Dance Festival – Palm Springs International Dance Festival Requested $5,000
“300 students from the Eastern Coachella Valley Mecca, Oasis, Northshore, Coachella, Indio) to attend our 2 performances on Saturday, April 4th at the Annenberg Theater in Palm Springs. The funds will also give RAP Foundation 100 seats for the Professional Gala Performance on Sunday, April 5th.”

Did not go to Reviewers. Time Sensitivity.

Interviewed: Michael Nickerson-Rossie, Artistic Director/Founder

Grants Committee Recommendation: To approve $1,000 one year CNA membership

Motion:        Second:     Approve:       Oppose:      Abstention Name(s):

3. Performance Grant
a. Lift To Rise – Requested $50,000 “Support will be used to implement the testing and integration of a two-pronged initiatives serving low-income Coachella Valley families: enrollment in a reduced cost utilities program, and asset- and credit-
building opportunities (ie. lending circles). A grant would support a new staff position managing our collaboration with three partner organizations targeting low-income constituencies.”
Representatives: Heather Vaikona, CEO, Jocelyn Vargas, Director of External Affairs and Araceli Palafox, Assistant Director, Research and Policy
Previous Year’s funding: Year 1 – $12,000; Year 2 & 3 – $50,000; Year 4 – $75,000
Average Score of 5: 72%

Grants Committee Recommendation: To approve $50,000 and provide dashboard with updates on successes and recommend CNA membership

Motion:        Second:       Approve:      Oppose:     Abstention Name(s): 0

C. Center for Nonprofit Advancement – May be approved individually or collectively
1. Virtual Membership – this option will allow CNA to capture more members in order to achieve future sustainability and reach people beyond our local area, The fee would be $19 as an introductory rate. The changes will be effective immediately. (Attach. #3)

CNA Committee recommendation: To approve a Virtual Membership option be offered by CNA.

2. CNA Mission Statement – “The Center for Nonprofit Advancement strengthens nonprofit effectiveness by providing essential tools, knowledge, and skills that nonprofit’s need to maximize their results and achieve their missions to better serve their clients.”

The CNA Committee’s Recommendation: To approve this Mission Statement allowing staff to implement throughout their media outlets and other documents.
3. Change the Desert Fast Pitch (DFP) Requirements starting for 2020 event  Participating organizations must be CNA members
 A Nonprofit cannot compete if it won one of the top three prizes in the past 5 years

CNA Committee Recommendation: DFP applicants and participants are to be limited to Essential and Premium member organizations of CNA. Participants must be current with all fees to be considered. A CNA membership does not guarantee acceptance in the Desert Fast Pitch competition. Nonprofits cannot compete if it won 1 of the top 3 prizes in the past 5 years.
4. CNA Grants (Specialized Capacity Building Grants) Amounts/Approve CNA Grant Application
Quick Summary/Review:
On December 11, 2019, the RAP Board approved changes to the CNA Membership Matrix which included fees and associated entitlements. The CNA Committee was authorized to review grant requests and make decisions, and grant funding. A membership entitlement is the opportunity is to apply for CNA grants. Nonprofits complete a short application detailing their needs for a specialized skill or expertise that goes above and beyond what we offer in our CNA Member Portal, in our workshops, at our conferences or our boot camps. Grant requests can be made for:
*Strategic Planning *Board Development *Brand Identity *Succession Planning *Restructuring

CNA Committee Recommendation: To approve a. and b. below:
a. Grant Application (See two-page document Attach.# 4 )
b. Maximum Grant Amounts per organization per year:
1. $500 for Brand Identity that includes the assisting with the following: Logos, Website, Creation of Written Marketing Materials, Social Media Branding
2. $2000.00 for Strategic Planning, Board Development, Succession Planning, or Restructuring.
3. Requests above $2,000 will need Board approval, otherwise the requests approved by the CNA Committee will be included in CEO’s monthly report. The annual budgeted amount for this category of CNA grants in the amount of $2,000 or less will not exceed $20,000.00.

Motion:       Second:      Approved:      Opposed:     Abstention Name(s):

D. Change RAP’s Credit Cards to Brex Credit Card- The Finance Committee met on March 17 and considered the Treasurer’s suggestion to switch to Brex because it is better suited to address RAP’s credit card needs for the following reasons:
 No Personal Guarantee- No personal liability, does not affect credit score, we utilize your bank account balance as the primary underwriting input.
 Better cash rewards – 7x back on Rideshare, 4x back on travel booked through Brex, 3x back on Restaurants, 2x back on Recurring Software, and 1x back on Everything Else – No point caps and they never expire
 Better Technology: Makes adding and managing users quick and easy
 Higher credit limits. A 30-day Mastercard charge card- full payment of the statement balance required at the end of each period
 No fees, no contract
 Brex uses a third-party service provider called Finicity to integrate with thousands of banks across the US. Data is encrypted to maintain high level of security. Brex does not have access to bank account login credentials.

Finance Committee Recommendation: To authorize CEO to replace RAP’s credit cards with Brex and authorize CEO, Facilities Manager and CN A Director as users.
Motion Second: Yes____ No____ Abstain
E. To replace our current Database Management System with Foundant. Functions include: Grant making process, Reporting, Reviewers and Committee members access, and CNA grants. – $14,000
Currently staff is experiencing a great many problems with our current system, Salesforce. The contract expires in May 2020. We will need time to make the transition to implement the new system. We plan to make 2 payments. The 2nd payment of $5,000 will be made in year 2. The Finance Committee met on March 17 and decided that although the initial cost of Foundant is higher than our current monthly Salesforce cost, the supplemental “Troubleshooting” Salesforce costs, poor customer service, and staff’s difficulties with the system qualify as significant reasons requiring a change to Foundant at this time.
Finance Committee Recommendation: To authorize CEO to enter into agreement with Foundant for $14,000. This will include $1,000 (to be reimbursed by The James Irvine funds)in addition to $13,000 in the Quote to train K. Rios along with Eva and Christine. (Attach. #5 )
Motion Second: Yes____ No____ Abstain
VIII. BOARD MEMBER / STAFF COMMENTS
Gain Board’s consensus to postpone the April 29 Strategic Plan meeting to Sept. 2020
And second part of Strategic Planning meeting in January 2021.

IX. ADJOURNMENT: Next meeting is April 29, 2020 at 9:00 AM at 41550 Eclectic St. Palm Desert.
Agenda Posting: Agendas will be posted on the Foundation website – www.rapfoundation.org – a minimum of 72 hours prior to the meeting date. All public record documents for matters on the open session of the Agenda are available for inspection at the meeting listed in this Agenda, and at the following location three (3) days prior to the meeting date: Regional Access Project Foundation, 41550 Eclectic St. Palm Desert, CA 92260. If a public record document that relates to a matter on the open session of the Agenda is distributed less than 72 hours prior to the meeting date, the public record document shall be available for inspection, at the same time it is distributed, at the address listed above. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.

Details

Date:
March 25
Time:
9:00 am - 11:30 am