RAP Board Meeting
July 28 @ 9:00 am - 11:00 am
REGIONAL ACCESS PROJECT FOUNDATION BOARD OF DIRECTORS
BOARD MEETING AGENDA
July 28, 2021 9:00 AM
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1 669 900 6833
Meeting ID: 898 7308 4159
This meeting is being conducted utilizing teleconferencing and electronic means as well as in-person at the RAP Foundation office. Members of the public may be able to participate by telephone or Zoom call as listed above. Reasonable accommodation: Individuals with a disability requiring reasonable accommodation to attend or participate in this meeting may request assistance by emailing MReyes@RAPFoundation.org. Notification of 48 hours prior to the meeting start time will enable us to make reasonable arrangements to ensure accessibility to the meeting.
I. CALL TO ORDER- Roll Call
II. Approval of the AGENDA
In order to meet Brown Act requirements. Items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action.
III. PUBLIC COMMENT / PRESENTATIONS
Any individual wishing to comment on the agenda or an item not on the agenda may do so my emailing Mreyes@RAPFoundation.org or calling in at the number above. All emailed comments must be received prior to the 9:00 AM start time. Persons wishing to speak are requested to be recognized at the appropriate time. General comments regarding non-agenda items will be called for at this time. Specific comments regarding agenda items will be called for during discussion of each item. Please be prepared to limit your Public Comment remarks to three (3) minutes.
Alianza of the Coachella Valley – Patricia Carrillo
In June of 2020, RAP approved $25,000 to support Alianza’s efforts to educate parents of CVUSD students to become familiar with and understand Restorative Justice practices to support this model for better outcomes concerning their children. A donor offered to match contributions up to $100,000.
IV. CONSENT ITEMS: Action Required
A. MEETINGS MINUTES OF June 23, 2021 BOARD MEETING ( Attach.#1)
B. NPO Centric DIRECTOR REPORT (Attach. #2) – Receive and file.
C. CEO’s REPORT ( Attach.#3) – Receive and file.
D. GRANT DIRECTOR’s REPORT (Attach #4) – Receive and file.
Staff Recommendation: To receive and file the June 23, 2021 BOD Minutes, NPO Centric Report, CEO Report, and Grants Director Report.
V. NEW BUSINESS ITEMS – Action Required
A. Fiscal Agent Agreement
At the Feb. 24, 2021, the RAP Board authorized the CEO to enter into an agreement with Brian Yacker (Previously Yacker and Associates but not with Baker Tilly) to proceed with a plan to offer the Fiscal Agent and Fiscal Sponsor services. Mr. Yacker provided the Services Agreement (boiler plate) to the Executive Committee, revisions were made and the final version is presented. (Attached #5).
The disbanded DLF board is in support to utilize Desert Legal Funds (DLF) of $14,500 to cover the full cost associated with preparing the two Agreements. The current balance is $27,375 and if approved, the balance would be $12,875.
The Sponsorship Agreement is still pending. It will be considered by the Executive Committee prior to coming to the Board.
Executive Committee Recommendation: To recommend approval of the Fiscal Agent Services Agreement and to utilize $14,500 of DLF funds to cover the costs.
B. Determination of investment strategy for the Wells Fargo Investment Account
The RAP Board approved Resolution 2021.03 to terminate contract with Inland Empire Community Fund and transfer balance to Wells Fargo Investment Account. The current balance is $375,812.42. The Finance Investment Committee met on July 12 (Special Meeting) to discuss and decide on investment options.
The five members of the Finance-Investment Committee constitute the majority of the Executive Committee. They directed staff to provide immediate direction to Marc Smith for investment actions. Actions to be ratified at the next Board meeting.
Finance Investment Committee’s Two Recommendations:
- To ratify the Finance Committee’s action taken on July 12 to direct staff to allocate $25,000 of transferred funds for floating rate bonds and move it forward to board for approval.
- To ratify the Finance Committee’s action taken on July 12 to direct staff to invest the remaining funds of approximately $350,000 in a manner consistent with RAP’s Investment Policy Statement (IPS). Acknowledge the funds will not be allocated in accordance with IPS until possibly fiscal Q3 or Q4 as all funds will not be deployed/allocated immediately. Staff to recommend new language for the IPS, including an allowance of 6-12 months for funds transferred into the investment account to be allocated to investment assets that comply with the IPS, and for the investment allocation calculation to be modified to account for the need to take a reasonable amount of time to ‘buy in’ to the market.
C. Performance Grant
Community Action Partnership (CAP) of Riverside County – Requested $20,000
Residents are encouraged to visit a Cool & Warm Center to help reduce high-energy burdens during the summer and winter months; to provide relief from the heat and cold in situations where access to adequate cooling or heating is not available; and learn valuable information on how to stay protected during extreme temperatures. Cool Centers are activated when the National Weather Service, monitored by Community Action staff, forecasts temperatures of 100 degrees or higher. Application and Budget (Attached #6). The use of the requested funds are to be used for:
- Water, snacks, etc. $8,000
- Signage (i.e. banners) $4,000
- Utility Assistance $4,000
- Educational activities, sun kits, etc. $4,000
At the request of the Board and Grants Committee Chair, this grant is being brought directly to the Board for consideration because it was received on July 19 and there is not sufficient time for it to go through the regular review process. Previous Requests:
Skipped 2020 due to COVID-19
May 2019 requested $19,000 approved $17,950
May 2018 requested $20,000 approved $20,000
In anticipation of receiving a request from CAP, RAP set aside $15,000 on this year’s budget for a 3rd Year Performance Grant.
D. Distribution of Desert Legal Funds (DLF) – $7,750
Elder Love, USA requested $7,750 for legal fees associated with addressing HR issues, and COVID –19 prevention program training and implementation.
- Requests $1,750 to provide funding for legal counsel to do a comprehensive review of its bylaws to ensure that we follow state and federal regulations.
- Requests $3000 to provide funding for a legal professional to review and update our Employee Handbook and our policies and procedures.
- Requests $1,500 to provide state mandated training in the areas of Sexual Harassment and abusive conduct prevention. These funds will also be used for Diversity and Inclusion Training.
- Requests $1500 to receive assistance in creating legally binding and effective Memorandums of Understand (MOUs).
NPOC Committee Recommendation: To approve $7,750 to pay for legal fees and pay the attorney directly because of the uncertainty of costs.
E. NPO Centric (NPOC)
Stephanie Minor will provide a brief presentation of NPOC activities
Desert Fast Pitch Update
VI. INFORMATIONAL ITEMS- No Action
A. BOARD ATTENDANCE for 2021 ( Attach.#7)
B. EXECUTIVE–Met on July 12 and 15. Minutes (Attach. #8). Next meeting is September 13 at 9 AM. The Executive Committee is discussing having the Board Strategic Planning meeting in October. More information will be forthcoming.
C. HEALTH-MENTAL HEALTH – Will meet in Sept.
D. GRANTS –Met on July 14. Minutes attached (Attach. # 9). Will meet on Sept. 13.
E. NPO Centric– Met May 26. Minutes ( Attach.#10). Next meeting in September.
F. FACILITIES- Met on June 23. Minutes (Attach. #11). Next meeting June 23.
G. GOVERNANCE – Met on June 15 and June 21. Minutes ( Attach.# 12). Next meeting July 20.
H. AUDIT – Next Meeting to take place in September.
I. FINANCE & INVESTMENT – Met on July 19. Next meeting on Sept. 13 (usually 3rd Monday, but due the Board will meet on Sept. 22).
J. NOMINATIONS COMMITTEE– Next meeting to take place in October.
VII. BOARD MEMBER / STAFF COMMENTS
Introduce Nora Duffy, Graciela Montano, Ana Montano
If there are any items that cannot wait until the September meeting, a Special Executive Committee meeting will be scheduled
VIII.ADJOURNMENT: Next meeting is September 22, 2021 at 9:00 AM. Continental Breakfast will be ready at 8:30.
Agendas will be posted on the Foundation website at https://www.rapfoundation.org a minimum of 72 hours prior to the meeting date. All public record documents for matters on the open session of the Agenda are available for inspection upon request three (3) days prior to the meeting date. If a public record document that relates to a matter on the open session of the Agenda is distributed less than 72 hours prior to the meeting date, the public record document shall be available for inspection at the same time it is distributed at the address listed above. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.