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Facilities Committee

September 22 @ 1:00 pm - 2:00 pm

FACILITIES COMMITTEE MEETING AGENDA –
  September 22, 2020 at 1:00 PM
41550 Eclectic St. Palm Desert, CA 92260
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https://us02web.zoom.us/j/89679637061
CALL-IN Information 669 900 6833 Meeting ID: 896 7963 7061

This meeting is being conducted utilizing teleconferencing and electronic means only.  Therewill not be a physical location.  

Members of the public may be able to participate by telephone, using the following dial-in information:  Phone number: 1-669-900-6833 Meeting ID: 896 7963 7061 Reasonable accommodation:  Any individual with a  disability who requires reasonable accommodation to attend or participate in this meeting may request assistance by emailing MReyes@RAPFoundation.org.  Notification at least 48 hours prior to the meeting start time will enable us to make reasonable arrangements to ensure accessibility to the meeting.

I. CALL TO ORDER- Roll Call

 II. APPROVAL OF THE AGENDA
In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action.

Motion:          Second:         Approved:           Opposed:     Abstention Name(s):

III. PUBLIC COMMENT/PRESENTATIONS
Public Comments: All persons wishing to speak are requested to fill out a comment card so they may be recognized at the appropriate time. General comments regarding non- agenda items will be called for at this time. Specific comments regarding agenda items will be called for during discussion of each item. Please be prepared to limit your remarks to three (3) minutes.

IV. CONSENT ITEMS
Approve Minutes of June 24, 2020  (attach. 1)

 Motion:          Second:         Approved:           Opposed:     Abstention Name(s):

V. NEW BUSINESS ITEMS – Action Items

 A. Renaming Conference Room 103 – Corky Larson (attach.2)
Consider financial impact of not having the conference room designated for a naming opportunity of $30K.

Motion:          Second:         Approved:           Opposed:          Abstention Name(s):

B. Review Rent Increase – consider “freezing” rates for 1 year due to COVID19.

 Motion:          Second:         Approved:           Opposed:        Abstention Name(s):

C. Discuss and consider Resolution Policy requiring that all future tenants to be nonprofits. (attach 3)

In the past year, the RAP Treasurer has made significant improvement to the budgets.  We are now able to better track the rental income and expenses.  However, the For-Profit and Non-Profit rates make it more difficult to track as well as the need to provide spacing breakdown to the County Assessor’s Office.  Therefore, it may be beneficial to limit future space leasing to nonprofits.   Attached is a proposed Policy for consideration.

Motion:          Second:         Approved:           Opposed:        Abstention Name(s):

D. Update on HVAC – Units – Informational Only

E. Facilities Budget – Informational Only(attach #4)

F. Closed Session: Tenant Lease/lease options – OneFuture Coachella Valley

Motion:          Second:         Approved:           Opposed:        Abstention Name(s):

VI. BOARD MEMBER / STAFF COMMENTS

 VII. ADJOURNMENT: Next meeting will be Wednesday October 28, 2020 at 1:00 PM. Until further notice, all meetings will take place by web and/or teleconference.

Agenda Posting: Agendas will be posted on the Foundation website – www.rapfoundation.org – a   minimum of 72 hours prior to the meeting date. All public record documents for matters on the open session of the Agenda are available for inspection at the meeting listed in this Agenda, and at the following location three (3) days prior to the meeting date: Regional Access Project Foundation, 41-550 Eclectic St., Palm Desert, CA 92260. If a public record document that relates to a matter on the open session of the Agenda is distributed less   than 72 hours prior to the meeting date, the public record document shall be available for inspection, at the same time it is distributed, at the address listed above. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.

 

Details

Date:
September 22
Time:
1:00 pm - 2:00 pm