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Executive Committee Meeting

June 14 @ 9:00 am - 10:30 am

EXECUTIVE COMMITTEE AGENDA
June 14, 2021 at 9:00 AM
41550 Eclectic St.  Palm Desert, CA  9226
To Join Zoom Meeting:
https://us02web.zoom.us/j/8337237627
Call In: 1 669 900 6833 US Meeting ID:833 7237 6272

 

I.CALL TO ORDER and ROLL CALL

II. APPROVAL OF THE AGENDA
In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action.

Motion:          Second:         Approved:       Opposed:        Abstention Name(s):

 III.  Approval of the Executive Committee Draft Minutes for May 10, 2021 (ATTACHMENT#1).

Motion:          Second:         Approved:       Opposed:        Abstention Name(s):

IV. PUBLIC COMMENT / PRESENTATION
Public Comments: All persons wishing to speak may contact RAP (Mreyes@RAPFoundation.org) for instructions on how to participate and be recognized at the appropriate time. General comments regarding non- agenda items will be called for at this time. Specific comments regarding agenda items will be called for during discussion of each item. Please be prepared to limit your remarks to 3 minutes.

V. New Business – Action Require
 A. Fiscal Agent “Services Agreement” created by Brian Yacker, JD/CPA, Partner, Nonprofit Services with Baker Till
The RAP Board authorized the CEO to enter into an agreement with Brian Yacker to proceed with a plan for RAP to offer the Fiscal Agent and Fiscal Sponsor services.  Mr. Yacker presented the sample Services Agreement at the last Executive Committee meeting and addressed questions

Decision on the following related to this topic:

  •  Proceed with the Fiscal Agent/Services Agreement ( ATTACHMENT #2)
  •  The Executive Committee discussed utilizing Desert Legal Funds (DLF) funds to pay for services provided for Fiscal Agent/Fiscal Sponsor. The current balance of DLF funds is $27,375.  The Cost services authorized by the Board is $14,500.

 

Motion:  Second:         Approved:       Opposed:        Abstention Name(s):

 

B. Compensation Study Information, Brian Yacker, JD/CPA, Partner, Nonprofit Services with Baker Tilly. Mr. Yacker made a presentation at the May Executive Committee meeting. Is there interest to pursue some action on this topic?  Different options to consider:

  • Informal Analysis – Salary Database used.  Generally used by small nonprofits. Verbal report -$1K
  • Comparable – Reasonable Compensation Letter provided which verifies that entity has engaged an expert.  Letter and Spreadsheet (likely 2 pages) – $3K
  • Reasonable Compensation Study – Full scale intensive report.  Similar orgs, region, likely includes 25 organizations – $10K

 

  Motion:          Second:         Approved:       Opposed:        Abstention Name(s):

 

C. Funding Priorities for FY 2021-2022 Grants Budget
Last Year’s funding priorities are attached (attach. #3)

Motion:          Second:         Approved:       Opposed:        Abstention Name(s):

D. Scheduling a Strategic Planning meeting – Sept./October
Board input on the structure (full or half day session) and topics.  Topics addressed in 2019:

  • Review Goals
  • Board Assessment
  • SOAR (Strengths, Opportunities, Aspirations, Results) Analysis

Additional topics:

  • Results Based Accountability (RBA) use in grantmaking
  • NPO Centric

 

  Motion:          Second:         Approved:       Opposed:        Abstention Name(s):

 

 E. Insurance Policies due to expire June 30, 202
Continue with CNA policies or change to Desert Cornerstone? (attach. #4)

  • General Liability Policy # 6012172848
  • Commercial Umbrella Policy # 612172865
  • Employees, Practices Liability (EPLI) and Directors & Officers (D & O) #EPP3898489
  • Professional Liability Policy # 596578856

 

Motion:          Second:         Approved:       Opposed:        Abstention Name(s):

 

F. Future Executive Committee meetings changed to 3rd Monday of the month? July meeting would be July 19.

 

 Motion:          Second:         Approved:       Opposed:        Abstention Name(s):

 

G. Possible Future Agenda Topic
  1. Should RAP encourage/support nonprofits who receive funding to adopt vaccines by providing them with templates of draft policies for them to adopt? Is there consensus on if this topic should be an agenda item for the next or future meeting?

2. Should there be a change to the bylaws requiring that all legal issues be directed to the Executive Committee prior to the item being presented/addressed by the Board?  Special Executive meetings maybe required on occasion if action is needed immediately.

 VI. Board Member/Staff Comments

 VII.   SCHEDULE next meeting for July 12th or 19th at 9 MEETING

 VIII.   Closed Session
           Personnel – CEO Evaluation

IX. ADJOURNMENT: Agenda Posting: Agendas will be posted on the Foundation website – www.RAPFoundation.org – a minimum of 72 hours prior to the meeting date. All public record documents for matters on the open session of the Agenda are available for inspection three days prior to the meeting date on the website. If a public record document that relates to a matter on the open session of the Agenda is distributed less than 72 hours prior to the meeting date, the public record document shall be available for inspection upon request.  This agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.

Details

Date:
June 14
Time:
9:00 am - 10:30 am