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Executive Committee Meeting

January 11 @ 9:00 am - 10:30 am

REGULAR MEETING
EXECUTIVE COMMITTEE AGENDA
January 11, 2021 at 9:00 AM
To Join Zoom Meeting:  https://us02web.zoom.us/j/88131635456
CALL-IN Information 1 669 900 6833 Meeting ID: 881 3163 5456

This meeting is being conducted utilizing teleconferencing and electronic means only.  There will not be a physical location.  Members of the public may be able to participate by telephone, using the following dial-in information:   Phone number: 1 669 900 6833 Meeting ID: 881 3163 5456 Reasonable accommodation:  Any individual with a disability who requires reasonable accommodation to attend or participate in this meeting may request assistance by emailing MReyes@RAPFoundation.org.  Notification at least 48 hours prior to the meeting start time will enable us to make reasonable arrangements to ensure accessibility to the meeting.

I. CALL TO ORDER and ROLL CALL

II. APPROVAL OF THE AGENDA
In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action.

Motion:          Second:         Approved:       Opposed:        Abstention Name(s):

III.  Approval of the Executive Committee Minutes November 18, 2020. (attach. 1)

Motion:          Second:         Approved:       Opposed:        Abstention Name(s):


IV. PUBLIC COMMENT / PRESENTATIONS
Public Comments: All persons wishing to speak may contact RAP (Mreyes@RAPFoundation.org) for instructions on how to participate and be recognized at the appropriate time. General comments regarding non- agenda items will be called for at this time. Specific comments regarding agenda items will be called for during discussion of each item. Please be prepared to limit your remarks to 3 minutes.

V. New Items – Action Required

A. Status of Fiscal Agent and Fiscal Sponsor Exploration
     The Executive Committee directed the CEO and Treasurer to continue to explore the two services by engaging Brian Yacker, attorney who specializes in these areas.  Mr. Yacker will make a presentation and address questions.

 Motion:         Second:         Approved:           Opposed:     Abstention Name(s): 

 

B. Authorization for the CEO to submit an application to the California Relief Grant Program
This State funding is available to nonprofits which have been negatively impacted by COVID 19. The eligible amount that RAP could apply for is $25,000 and the deadline to apply is January 13. RAP has incurred additional expenses for supplies (disinfectant) and repairs (plexiglass), additional cleaning and purchase of laptops for staff to work remotely.  The approximate amount that we could apply for would be $4725 – $15,000.  If the Executive Committee is in favor of RAP applying for this grant, it will need to authorize the CEO to apply and have their action ratified by the full Board at their next meeting.

  Motion:         Second:         Approved:           Opposed:     Abstention Name(s): 

C. Authorization for the CEO to submit an application to the Small Business Administration Paycheck Protection Plan Round 2.
     Round 2 is anticipated to open up in the next 2 weeks and will likely end March 31 or when funds are fully expended.   RAP applied for and received funding from the First Round.  The CEO would like direction as to whether we should apply for Round 2.

 Motion:         Second:         Approved:           Opposed:     Abstention Name(s): 

 D. Review Resolution 2021 – 01 (attach. 2) Renewal of Existing Policies and Procedures.
The following Resolutions have been deleted:

  • 2014.02 – Authorizing the establishment of a new bank account at First Foundation Bank for the benefits of the Senior Inspiration Awards (SIA) luncheon.
  • 2015.24 – Authorizing the establishment of a new money market bank account at First Foundation Bank for the benefit of the Regional Access Project Foundation.
  • 2018.04 – Amending Authorized signatures required on Bank Accounts – Amending Resolution 2015.23. Replaced in 2019
  • 2018.08 – Authorizing the Establishment of a New Bank Account at Provident Bank for the Benefits of Lift to Rise – Replaced in 2020
  • 2019.02 – Amending Authorized Signatures Required on Mechanics Bank Account

Resolutions included in Resolution 2021.01 have been reviewed by Staff and have been determined as being        relevant and correct.

      Motion:         Second:         Approved:           Opposed:     Abstention Name(s): 

E. Resolution To Delegate Authority to CEO to Carry Out the Business of the Organization.
The County recently requested that RAP provide documentation for the CEO’s authority to sign on behalf of RAP for an agreement.  I was able to provide sufficient documentation to satisfy the County on this occasion, but it became apparent to me that it may be a good idea to create a Resolution for the future.    (attach. 3)

      Motion:         Second:         Approved:           Opposed:     Abstention Name(s):


VI. BOARD MEMBER / STAFF COMMENTS

 VII. SCHEDULE next meeting for Feb. 8, 2021 at 9 MEETING

VIII. ADJOURNMENT: Agenda Posting: Agendas will be posted on the Foundation website – www.RAPFoundation.org – a minimum of 72 hours prior to the meeting date. All public record documents for matters on the open session of the Agenda are available for inspection three days prior to the meeting date on the website. If a public record document that relates to a matter on the open session of the Agenda is distributed less than 72 hours prior to the meeting date, the public record document shall be available for inspection upon request.  This agenda will be made available in appropriate alternative formats to persons            with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.

Details

Date:
January 11
Time:
9:00 am - 10:30 am