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RAP Board Meeting

May 22 @ 9:00 am - 12:00 pm

BOARD OF DIRECTORS – MEETING AGENDA
May 22, 2019 9:00 AM
41550 Eclectic Street Palm Desert, CA 92260
6114 Terrace Drive Johnston IA 50130

I. CALL TO ORDER- Roll Call
II. CHANGES OR ADDITIONS TO THE AGENDA -In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action.

III. PUBLIC COMMENT / PRESENTATIONS – Persons wishing to speak are requested to fill out a comment card so they may be recognized at the appropriate time. General comments regarding non- agenda items will be called for at this time. Specific comments regarding agenda items will be called for during discussion of each item. Please be prepared to limit your Public Comment remarks to three (3) minutes.

IV. CONSENT CALENDARAction Required
A. MEETINGS MINUTES of April 24, 2019 Board meeting (attach. 1)
B. GRANT/ PROGRAM OFFICER REPORT (attach. 2) – Receive and File.
C. CEO’s REPORT (attach. 3) – Receive and File.
D. FINANCIALS-Receive and File Draft Financials up to April 30, 2019 (attach. 4).

Staff Recommendation: Approve April 24, 2019 Minutes. Receive & file: Grant, CEO Reports and Financials as submitted.

Motion:            Second:           Approved:            Opposed:           Abstention Name(s):

V. NEW BUSINESS ITEMSAction Required

A. Acceptance of Resignation from board member Amber Amaya
Board member Amber Amaya submitted her resignation, attach. 5.

Executive Committee Recommendation: Accept resignation with regret.

Motion:          Second:          Approved:         Opposed:            Abstention Name(s):

B. Engage the firm of Maryanov, Madsen, Gordon and Campbell (MMGC) for Year 2018-19 Audit
This firm has conducted our audits for last two years. There is no increase in cost. Audit and Financial Statement Cost is $15,000 and $1,800 for Tax Preparation

Audit Committee Recommendation: To authorize CEO to enter into agreement with (MMGC Firm)

Motion:           Second:         Approved:         Opposed:         Abstention Name(s):

C. Funding Requests
1. Performance Grant
a. Community Action Partnership (CAP)- Request $19,000.00
CAP operates the Cool and Warm Weather Center program to address the impact of extreme weather on vulnerable low income residents. Requested funding will be used to aid 20 sites in Fourth District. It will be used to provide utility assistance. $1,000 each to 3 nonprofits who have requested it and to purchase supplies including water, snacks, signage, and educational kits.

Grants Committee Recommendation: To approve $16,450 from current year’s budget and give permission for CAP to utilize $1,500 not used from previous year’s request for this year.

Motion:         Second:           Approve:         Oppose:         Abstention Name(s):

D. Review and Adopt 2019-20 Strategic Plan (attach. 6)
Review and complete Short Term and long Term Goals and consider adopting it.

Motion:          Second:         Approved:       Opposed:      Abstention Name(s):

E. Review and Adopt Updated Code of Ethics (attach.)
The Board made some changes at the April 24 meeting and unless there are changes, it is ready to be adopted.

Motion:           Second:        Approved:        Opposed:        Abstention Name(s):

VI. INFORMATIONAL ITEMSNo Action
A. EXECUTIVE–Met on May 13. April 8 Minutes attached 7. Next meeting set for June 10 at 11 am.
B. MENTAL HEALTH – Will meet on May 23 at 2:30.
C. GRANTS – Met on May 13. Approved Minutes Attach. 8. Next meeting June 10.
D. CNA– Next meeting TBD.
E. FACILITIES– Met on April 15. Approved March Minutes, attach. 9. Next meeting will take place after the May 22 board meeting.
F. NOMINATION – Met on March 12. Next meeting TBD
G. GOVERNANCE – Met Jan. 14 at 1:30. Next meeting TBD
H. FINANCE AND INVESTMENT – Met on May 13. Approved Minutes for April meeting. (attach.10) Next meeting will take place June 10.

VII. BOARD MEMBER / STAFF COMMENTS
C-N-A mixer to recognize John’s retirement will be on June 26 at UCR – PD Nonprofit Management Certificate Graduation at UCR PD will be on June 28 at 2 PM.

Closed Session:
VIII. Conference with Legal Counsel – Anticipated Litigation Significant exposure to litigation pursuant to subdivision (b) of section 54956.9d [2 matters]

IX. ADJOURNMENT: Next meeting is June 26, 2019 at 9:00 AM at 41550 Eclectic St. Palm Desert. Agenda Posting: Agendas will be posted on the Foundation website – www.rapfoundation.org – a minimum of 72 hours prior to the meeting date. All public record documents for matters on the open session of the Agenda are available for inspection at the meeting listed in this Agenda, and at the following location three (3) days prior to the meeting date: Regional Access Project Foundation, 41550 Eclectic St. Palm Desert, CA 92260. If a public record document that relates to a matter on the open session of the Agenda is distributed less than 72 hours prior to the meeting date, the public record document shall be available for inspection, at the same time it is distributed, at the address listed above. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.

Details

Date:
May 22
Time:
9:00 am - 12:00 pm