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RAP Board Meeting

April 24 @ 8:00 am - 1:00 pm

BOARD OF DIRECTORS – MEETING AGENDA
April 24, 2019 8:00 AM
41550 Eclectic Street Palm Desert, CA 92260

I. CALL TO ORDER- Roll Call
II. CHANGES OR ADDITIONS TO THE AGENDA -In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action.

III. PUBLIC COMMENT / PRESENTATIONS – Persons wishing to speak are requested to fill out a comment card so they may be recognized at the appropriate time. General comments regarding non- agenda items will be called for at this time. Specific comments regarding agenda items will be called for during discussion of each item. Please be prepared to limit your Public Comment remarks to three (3) minutes.

IV. CONSENT CALENDARAction Required
A. MEETINGS MINUTES of March 27, 2019 Board meeting (attach. 1)
B. GRANT/ PROGRAM OFFICER REPORT (attach. 2) – Receive and File.
C. CEO’s REPORT (attach. 3) – Receive and File.
D. FINANCIALS-Receive and File Draft Financials up to March 31, 2019 (attach. 4).

Staff Recommendation: Approve March 27, 2019 Minutes. Receive & file: Grant, CEO Reports and Financials as submitted.

Motion:              Second:             Approved:           Opposed:            Abstention Name(s):

V. NEW BUSINESS ITEMS Action Required
A. Nominations for RAP Treasurer
Board member Jan Pye has decided to resign as Treasurer but will continue to serve on the board.
The Board Chair will ask for Nominations and if there are more than one persons, there will be a vote conducted.

Motion:              Second:             Approved:           Opposed:            Abstention Name(s):

B. RAP Board Handbook and Committee membership (Page 9) – (attach. 5)
1. To update the Board Handbook to add the two newest board members, Aurora Wilson and Matt Gonda.
2. To Add Matt Gonda to the Finance/Investment Committee.
3. To avoid issues with establishing a quorum, Mike Gialdini has volunteered to be removed from the Grants Committee for the period May to September. He will continue to serve and participate in Board meeting by video or phone during this time.

Motion:              Second:             Approved:           Opposed:            Abstention Name(s):

C. HARC appeal of Facilities Committee (FC) Decision – The FC met on March 2019 and decided to deny HARC’s request to increase their space by making construction improvements to close off Community Room 104 from the Conference Room and add a door into their space. Staff notified HARC of decision in March and they decided to appeal decision at the April 15 FC meeting. The FC decided not to reconsider their decision but offered HARC an opportunity to address the full board.

Motion:              Second:             Approved:           Opposed:            Abstention Name(s):

D. Funding Requests
1. Sponsorship
a. Community Partners, fiscal sponsor for AlianzaRequest $2,500.00
Alianza will be hosting the 8th annual HUE Music and Arts Festival at the Mecca Community Park on April 27. The event will include music, dance and art. It is completely organized and carried out by youth and provides them an “opportunity to involve youth civically by creating an engagement platform to understand youth priorities in the Coachella Valley. Approximately 800 youth are expected to attend the event.

Grants Committee Recommendation: To approve the requested amount of $2,500.

Motion:              Second:             Approved:           Opposed:            Abstention Name(s):

E. Accept a donation of $1,500 from Cooper Mountain, Inc., DBA Caliva for CNA.

Motion:              Second:             Approved:           Opposed:            Abstention Name(s):

VI. INFORMATIONAL ITEMS- No Action

A. EXECUTIVE–Met on April 8. March 12 Minutes attached 6. Next meeting set for May 13 at 11 am.
B. MENTAL HEALTH –Co-hosted a Mental Health Forum in Blythe with Supervisor Perez on April 11.
C. GRANTS – Met on April 8. Approved Minutes Attach. 7. Next meeting May 13.
D. CNA– Next meeting April 4 at 10 AM.
E. FACILITIES- Met on April 15. Approved March Minutes, attach. 8. Next meeting will take place after the May 22 board meeting.
F. NOMINATION – Met on March 12. Next meeting TBD
G. GOVERNANCE – Met Jan. 14 at 1:30. Next meeting TBD
H. FINANCE AND INVESTMENT – Met on April 19. Approved Minutes for March meeting. (attach.9) Next meeting will take place in May.
I. JAMES IRVINE FOUNDATION REGRANTING – Grantees had their “last” meeting on March 29

VII. BOARD MEMBER / STAFF COMMENTS
C-N-A mixer to recognize John’s retirement will be on June 26 at UCR – PD
Nonprofit Management Certificate Graduation at UCR PD will be on June 28 at 2 PM.

VIII. STRATEGIC PLANNING SESSION – Facilitated by Debra Williams

IX. ADJOURNMENT: Next meeting is May 22, 2019 at 9:00 AM at 41550 Eclectic St. Palm Desert.
Agenda Posting: Agendas will be posted on the Foundation website – www.rapfoundation.org – a minimum of 72 hours prior to the meeting date. All public record documents for matters on the open session of the Agenda are available for inspection at the meeting listed in this Agenda, and at the following location three (3) days prior to the meeting date: Regional Access Project Foundation, 41550 Eclectic St. Palm Desert, CA 92260. If a public record document that relates to a matter on the open session of the Agenda is distributed less than 72 hours prior to the meeting date, the public record document shall be available for inspection, at the same time it is distributed, at the address listed above. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.

Details

Date:
April 24
Time:
8:00 am - 1:00 pm