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Board Meeting

December 12, 2018 @ 9:00 am - 12:00 pm

December 12, 2018 9:00 AM
41550 Eclectic Street Palm Desert, CA 92260

II. CHANGES OR ADDITIONS TO THE AGENDA -In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action.

III. PUBLIC COMMENT / PRESENTATIONS – Persons wishing to speak are requested to fill out a comment card so they may be recognized at the appropriate time. General comments regarding non- agenda items will be called for at this time. Specific comments regarding agenda items will be called for during discussion of each item. Please be prepared to limit your Public Comment remarks to three (3) minutes.

Wells Fargo Capacity Building Grant Announcement – Karen Suarez and Flor Tolley with Wells Fargo

IV. CONSENT CALENDAR – Action Required
A. MEETINGS MINUTES of September 26, 2018 Board meeting (attach. #1)
B. GRANT/ PROGRAM OFFICER REPORT (attach. #2) – Receive and File.
C. CNA-Director Report (attach. #3) – Receive and File.
D. CEO’s REPORT (attach. #4) – Receive and File.
E. FINANCIALS-Receive and File Draft Financials up to November 30, 2018 (attach. #5)

Staff Recommendation: Approve September 26, 2018 Minutes. Receive & file: Grant, CNA, CEO Reports and Financials as submitted.

Motion:               Second:              Approved:             Opposed:              Abstention Name(s):

A. Ratification of Executive Committee Actions – Items #1 to #4. Meeting was held on October 30 and attended by: M. Moran, C. Borba, J. Pye, M. Gialdini, J. Hayes, and B. Kroonen.

Motion:             Second:             Approved:            Opposed:             Abstention Name(s):

1. To Appoint Aurora Wilson to the RAP Board.
There were two vacancies on the board. The Nomination Committee interviewed Ms. Wilson after receiving her application during the summer and recommended her appointment. (Application – attach. #6)

Executive Committee Action: Appointed Ms. Wilson to the Board effective Dec. 12, 2018 to Jan. 2023.

2. Authorization to submit 2019-20 Community Development Block Grant Application (attach. # 7)
The exterior ADA improvements (sidewalk, parking lot) in design by Holt Architecture will exceed the $100,000 budget (2018-19 CDBG Grant) requiring a two phase project. Phase II will be on hold, pending sufficient funding. A $200,000 request to Riverside County’s 2019-20 CDBG is ready for submittal.

Executive Committee Action: Authorized CEO to submit the County of Riverside CDBG application.

3. Desert Recreation District (DRD) Foundation $5,000 Requested –
Mecca Elementary with 700 students has 120 enrolled in ASES with a waiting list. DRD wants to provide an afterschool program for the students not able to enroll in ASES. They will provide homework assistance, social activities, sports/fitness, and other activities.

Executive Committee: Approved $5,000.

4. Palm Desert Rotary is lead for event and representing Rotary District 5330 $2,500 Requested
Rotary District 5330’s CV-wide “Family Holiday Fiesta” in collaboration with the area’s 16 Rotary
clubs, YMCA, Boys & Girls Club of CV, Desert Recreation District, City of Palm Desert, CSUSB-PD,
and COD. There will be information booths by 40+ nonprofits, Mariachis, piñatas, food trucks, beer
garden, Santa, games, giveaways for kids and a concert by Beach Boys Group, Surf City All Stars.

Executive Committee Action: Denied the request for funding.

Per RAP Code of Ethics Policy, disclosure of potential conflict of interest for R. Loretta due to role as
District Governor of Rotary District 5330.

B. Sexual Harassment Policy Extended to Board Members.
The Governance Committee directed staff to draft a policy to extend our Sexual Harassment Policy (attach.
#8) to board members at the June 12 committee meeting. They reviewed the policy on September 26 to
discuss changes recommended by RAP’s attorney, Eve Fromberg.

Note: As of January 1, 2019 all board members, volunteers and staff are required to attend a Sexual
Harassment training. CNA will be offering trainings every other month (Jan. Mar…)

Governance Committee: To adopt the Sexual Harassment Policy Extended to Board Members.

Motion:               Second:             Approved:             Opposed:            Abstention Name(s):

C. Supervisor V. Manuel Perez’s request for RAP to continue serving as the fiscal agent for the Senior
Inspiration Awards (SIA) (attach. 9
The previous agreement with Supervisor Benoit’s office was similar, except there is more detail about
process. RAP would provide service as a $2,500 In-kind contribution to support the SIA.

Motion:             Second:             Approved:            Opposed:             Abstention Name(s):

Per RAP Code of Ethics Policy, disclosure of potential conflict of interest for Supervisor V. Manuel Perez.

D. To Create a Committee for the Energy Efficiency Campaign
The Executive Committee met on October 15 and discussed the Energy Efficiency Campaign. There was
consensus that a committee can assist with creating a strategy and identifying and approaching potential
contributors. Board members who are interested in participating, please feel free to do so.

Executive Committee Recommendation: To present to the full board for input and decision.

Motion:              Second:              Approved:             Opposed:             Abstention Name(s):

E. Adopt the 2017-18 Form 990 (attach. #10) – Action Required
Form 990 completed by Marynov, Madsen & Gorden has been reviewed by Treasurer, Jan Pye & CEO.

Staff Recommendation: To adopt and submit.

Motion:              Second:             Approved:              Opposed:              Abstention Name(s):

Review of Annual Allocations (attach. #11) and Grants Summary (attach. #12) – Eva Guenther-James

The Grants Committee, C. Borba, A. Zavala, V. Tanner, A. Dew and M. Gialdini met on Dec. 3.


a. HARC, Inc.Requesting $5,000 under Health
HARC is preparing for their “2019 Coachella Valley Health Survey” and is requesting RAP to fund
one month of the promotores-style outreach to reach immigrant communities educating them about
the health survey and encouraging them to take the call and respond to questions.

Score: 95%
Interviewed: Jenna LeComte-Hinely, PhD, CEO & Chris Morin, MS, Research & Eval. Associate

Grants Committee Recommendation: That the Board approve $3,500 and request that they explore
using a Research Partner in California.

Motion:             Second:             Approve:             Oppose:             Abstention Name(s):

b. Coachella Valley Horse Rescue -Requesting $5,000 under Mental Health
Veterans Horsinalities Boot Camp is a 4 week program which offers a safe haven for Veterans to
relax and support each other and learn to focus on the positive. Boot camp structure helps them deal
with mental and emotional challenges while they learn to work with and care for horses.

Score: 78%
Interviewed: Annette Garcia, Board Vice-President and Rescue Director

Grants Committee Recommendation: That the Board approve $5,000 and require that the
organization become a CNA member and utilize evaluator services.

Motion:             Second:             Approve:            Oppose:           Abstention Name(s):

c. Boys & Girls Club of Coachella ValleyRequesting $5,000 under Juvenile Intervention
The Keystone Community Service Club is designed as a preventative measure for the risk factors
affecting low-income youth. Club provides mentoring, character-building activities and community
service. High schools achieving requirements will attend the annual national Keystone conference.

Score: 72%
Interviewed: Quinton Egson, CEO and Carolina Vasquez, Development Director

Grants Committee Recommendation: That the Board approve $2,500.

Motion:            Second:           Approve:            Oppose:            Abstention Name(s):

a. Palm Springs Black History CommitteeRequesting $2,500
The Palm Springs Black History Committee is hosting Black History Month Activities 2019 during
January and February. On Martin Luther King Day, events will include art showings, parade, etc.

Interviewed: Jarvis Crawford, Committee Board Chairman

Grants Committee Recommendation: That the Board approve $2,500 for event and for RAP to
provide a banner and utilize other promotional opportunities provided.

Motion:            Second:                    Approve:                Oppose:            Abstention Name(s):

b. Desert Sands Educational Fund’s Children’s Art and Music Festival (CAMFEST)
Requesting $2,500
CAMFEST, a community event & fundraiser, showcases art, music drama and theatre instructional
programs for pre-K through grade twelve. Student and professional artist and musicians
performances will be on multiple stage sets at the Indian Wells Tennis Garden on Dec. 12.

Interviewed: Kristie Beasley, Board Vice-President and Event Coordinator

Grants Committee Recommendation: That the Board approve $1,000 and follow-up with DSUSD
Foundation to set up a review process similar to PSUSD Foundation.

Motion:               Second:                Approved:             Opposed:              Abstention Name(s):

c. California CareForceRequesting $2,500
The 3-day Clinic will be held March 22-24, 2019 at the Riv. Co. Fairgrounds in Indio, providing
vision, dental and medical services as well as health education for underserved population.

Interviewed: Carol Fisher, Development Director

Grants Committee Recommendation: That the Board approve $2,500.

Motion:              Second:             Approve:              Oppose:            Abstention Name(s):

a. United Way of the Desert – Requesting $2,500
“United in Health Walks” are free 5K’s held each week between January 5 and January 26, 2019.
Walk locations include Indio, Desert Hot Springs, La Quinta and Palm Springs.

Grants Committee Recommendation: That the Board approve $1,500. Also, to ask applicant to
address coordination/cooperation with 4 cities in addition to seek their financial support.

Motion:              Second:             Approve:             Oppose:             Abstention Name(s):

3. Prevent Child Abuse Coachella Valley Restricted FundsRequest of $2,000
a. Proposal from Chris Barajas, Master Investigator, Riverside County Sheriff’s Department, for sexual
assault from the victim’s perspective training. He will provide two 4-hour training sessions tentative
in Spring 2019 to law enforcement. The Mental Health Initiative Committee recommended approval.

Grants Committee Recommendation: That the board approves $2,000.

Motion:               Second:             Approve:            Oppose:            Abstention Name(s):

G. Consider approving contract with Toni Cook, T. Cooke and Associates for Results Based
Accountability (RBA) Training $8,800 (Attach. 13)– Action Required
RBA is a tool to build a culture of accountability by using data to inform goals and measure the impact of our
grantmaking. It has been adopted by Lift to Rise and the United Way of the Desert. The Weingart
Foundation provided a $10,000 grant to assist in our effort to assess and improve our systems.

Grants Committee Recommendation: That the Board approve contract for $8,800 plus mileage costs.

Motion:             Second:            Approve:             Oppose:             Abstention Name(s):

H. Review the Center for Nonprofit Advancement (CNA) plan to expand services throughout
Riverside County – The Board requested that Staff provide a plan to expand CNA services by Dec. 2018.
CNA Director will provide a plan for the Board to consider adopting (10 minutes) – Action Required

Motion:            Second:             Approve:           Oppose:            Abstention Name(s):

I. Approve the Meeting Dates for 2019. Unless otherwise stated, meetings start at 9 AM.
Jan. 23                                                          July 24
Feb. 27                                                          August – No Meeting
March 27                                                       September 25
April 24                                                          October 23
May 22                                                            November – No Meeting
June 26                                                           December 11

Motion:            Second:            Approved:              Opposed:             Abstention Name(s):

VI. INFORMATIONAL ITEMS– Committees and Community EventsNo Action

A. EXECUTIVE–Met on Oct. 30. Approved Oct. 15 Minutes. Attach #14 Next meeting tentatively set
for Jan. 14 at 11 AM.
B. MENTAL HEALTH – Scheduled to meet on Dec. 13 at 2:30 PM.
C. GRANTS – Met on Dec. 3. Approved Minutes Attach. #15 for Oct. 18. Next meeting Jan. 14.
D. CNA– Please refer to CNA Director’s Report, Attach. #3.
E. FACILITIES– Met on Sept. 26. Approved July 25 Minutes, attach. #16. Set to meet December 12
after the board meeting.
F. NOMINATION – Next meeting TBD
G. GOVERNANCE – Met Sept. 26 at 8:30 AM. Next meeting TBD
H. FINANCE AND INVESTMENT – Set to meet Oct. 24 immediately after the board meeting.
I. JAMES IRVINE FOUNDATION REGRANTING – Grantees met on Nov. 30. Meeting notes, attach
#17. Next meeting is Jan. 25.


Desert Fast Pitch Comments
Contributions Received for CNA and Capital Campaign
Reminder “Give or Get” Board letter sent in early September.
Appreciation Gift from RAP for your service.

RAP office closed From Dec. 24 to Jan. 1.

VIII. ADJOURNMENT: Next meeting is January 23, 2019 at 9:00 AM at 41550 Eclectic St. Palm Desert.
Agenda Posting: Agendas will be posted on the Foundation website – www.rapfoundation.org – a minimum
of 72 hours prior to the meeting date. All public record documents for matters on the open session of the
Agenda are available for inspection at the meeting listed in this Agenda, and at the following location three (3)
days prior to the meeting date: Regional Access Project Foundation, 41550 Eclectic St. Palm Desert, CA
92260. If a public record document that relates to a matter on the open session of the Agenda is distributed
less than 72 hours prior to the meeting date, the public record document shall be available for inspection, at the
same time it is distributed, at the address listed above. Upon request, this agenda will be made available in
appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with
Disabilities Act of 1990.



December 12, 2018
9:00 am - 12:00 pm