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Board Meeting

December 9, 2020 @ 9:00 am - 11:00 am

BOARD OF DIRECTORS AGENDA
December 9, 2020 9:00 AM
Join Zoom Meeting
https://us02web.zoom.us/j/81901955558
Call In: 669 900 6833 Meeting ID: 819 0195 5558

This meeting is being conducted utilizing teleconferencing and electronic means only.  There will not be a physical location.
Members of the public may be able to participate by telephone, using the following dial-in information: Phone number: 669 900 6833 Meeting ID:  819 0195 5558 Reasonable accommodation:  Individuals with a disability requiring reasonable accommodation to attend or participate in this meeting may request assistance by emailing MReyes@RAPFoundation.org.  Notification of 48 hours prior to the meeting start time will enable us to make reasonable arrangements to ensure accessibility to the meeting.

I. CALL TO ORDER- Roll Call
II. Approval of the AGENDA –In order to meet Brown Act requirements, items may be added to the agenda only upon     decision by a majority of the Board of Directors to add the item because of a need for immediate action.

Motion:             Second:         Approved:               Opposed:          Abstention Name(s):

III. PUBLIC COMMENT / PRESENTATIONS – Any individual wishing to comment on the agenda or an item not on the agenda may do so my emailing Mreyes@RAPFoundation.org or calling in at the number above. All emailed comments must be received prior to the 9:00 AM start time.
Persons wishing to speak are requested to be recognized at the appropriate time. General comments regarding non-agenda items will be called for at this time. Specific comments regarding agenda items will be called for during discussion of each item. Please be prepared to limit your Public Comment remarks to three (3) minutes.

 Supervisor V. Manuel Perez or Pat Cooper, Deputy Chief of Staff – Update on COVID 19

   IV. CONSENT ITEMS:
        A. MEETINGS MINUTES OF October 28, 2020 BOARD MEETING ( Attach. 1)
        B. GRANTS PROGRAM MANAGER REPORT ( 2a, 2b) Receive and File.
        C. CNA DIRECTOR REPORT (Attach #3) – Receive and File.
        D. CEO’s REPORT (attach. 4) – Receive and File.

 Staff Recommendation: Approve October 28, 2020 Minutes.  Receive & file Grant, CNA, & CEO Reports.

Motion:             Second:         Approved:               Opposed:          Abstention Name(s):

E. FINANCIALS – The Finance-Investment Committee met on October 12
Receive and File Draft Financials up to September 30, 2020 (Attach. 5).

Finance – Investment Recommendation: To receive and file the Financial Reports.

Motion:             Second:         Approved:               Opposed:          Abstention Name(s):

V. NEW BUSINESS ITEMSAction May Be Required
A. The Five Agreement between The County of Riverside and RAP – The Executive Committee reviewed and provide input on the Agreement. It was advanced to the Riverside County Executive Office for their review.  The Agreement is scheduled to be considered by the Riverside County Board of Supervisors on Dec. 8.  (Attach. #6A 6B)

Staff Recommendation:  To execute the 5 Year Agreement between the County of Riverside and RAP.

Motion:             Second:         Approved:               Opposed:          Abstention Name(s):

B. Ratification of Executive Committee’s decision to become a member of the Inland Empire Funders Alliance (IEFA) – $2,500
PURPOSE:
  The Funders Alliance is a collaborative network of organizations with significant formal grantmaking activities in the Inland Empire region of Riverside and San Bernardino Counties that have joined together to increase communication, coordination, and collaboration.
MISSION: To advance equity, advocacy, and systemic change in the Inland Empire by uplifting the region’s assets and opportunities, and leveraging resources for impact.
The RAP CEO has been a member of IEFA for over 5 years. The “Alliance” has been working towards formalizing the entity with gaining firm commitments for work assignments, such as participating in committees, and membership fees. The fees demonstrate “buy in” as well as generating revenue to sustain the administrative work needed to continue the work.

Executive Committee Recommendation: To authorize RAP CEO to proceed with becoming an IEFA member and pay the $2,500 annual fee.
Staff Recommendation This amount will be included in the Annual budget, unless there is reason for reconsideration.

Motion:             Second:         Approved:               Opposed:          Abstention Name(s):

C. Approve the Health Mental Health Request for Proposal 2021.1 to be released January 3, 2021 (Attach.  #7)  .

 Grants Committee Recommendation:  To Review and authorize the release of the Health /Mental Health Request For Proposal 2021.1 in January 2021 and the amount to be $150,000

Motion:             Second:                 Approved:               Opposed:          Abstention Name(s):

D. Closure of the Provident Bank Account, which holds The James Irvine Foundation funds, and transfer the remaining funds to the First Republic Bank designated for this purpose.
Finance –Investment Committee Recommendation:  To close the Provident Bank Account and transfer the remaining funds to the First Republic Bank account designated for The James Irvine Foundation Re-granting Funds.

 Motion                         Second:            Yes____   No____   Abstain

 E. Small Grant Requests – Review Budgets (Attach. #8)
1. Desert Sands Unified School District Educational Foundation’s CAMFEST – Requested $2,500
This will be an all social media/media platforms before and during the week-long event. The goal is to increase sponsorships and garner wide-reaching donations so the art, music, dance, theatre, photography and videography programs showcased will more than survive the crisis, they will thrive.

In 2019, grant was approved for $1,800 and in 2018 was approved for $1,000.

Grants Committee Recommendation: To approve $1,000 and use their designated amount from the Education Fund.

Motion:             Second:         Approved:               Opposed:          Abstention Name(s):

2. Angel View Children’s Outreach – $5,000 Requested.
This program was created to help meet the unmet needs of local families who are raising children with disabilities. This year, much of their efforts are being spent dealing with the impacts of COVID-19. In fiscal year 2020-21.  They anticipate helping a minimum of 400 low-income families raising children with disabilities. The families are primarily Hispanic residents of the East Valley. Case managers will help relieve COVID-19 related stressors in continuity of medical care, case management.

Grants Committee recommendation: To approve Angel View, Inc. in the amount of $5,000.

Motion:             Second:         Approved:               Opposed:          Abstention Name(s):

3. Desert Ability Center’s Spinal Cord Injured Virtual Training – Requested $ 5,000
In an effort to reduce isolation and decline in health of the target population, an online program of training has been created for spinal cord injured, neurologically impaired and amputees. This program focuses on physical fitness for wheelchair users and people with other upper body limitations. It includes: (1) Weekly Virtual Synchronous Fitness Training for at home participation. (2) Recorded guided asynchronous at-home training (3) Starter equipment is provided to each participant and there is individualized instruction for 8-11 people in the class.

Grants Committee RecommendationTo approve $5,000  and direct Staff to notify applicant that they should explore Veterans Administrative funding.      

Motion:             Second:         Approved:               Opposed:          Abstention Name(s):

4. Ratification of Small Grant to the Well in the Desert$5,000 Request
The Well in the Desert is in need of funding for an Audit. If they provide an Audit, they will be able to proceed with applying for funding which requires an audit. The Well is process of applying for a $5,000 Small Grant from the Desert Healthcare District (DHCD) which they will reprogram to “free up” funds to pay for the $10,000 cost of an audit.

Executive Committee Recommendation:  To approve a payment of $5,000 upon completion of an Audit.  This is with the understanding that the applicant is in the process of applying to the Desert HealthCare District for a Small Grant of $5,000. In addition, the Executive Committee approved CNA membership for one year, but did not make it a condition to receive this funding.

Motion:             Second:                 Approved:               Opposed:          Abstention Name(s):

5.Center for Nonprofit Advancement (CNA) – Action Required
a
Coachella Valley Disaster Preparedness’ (CVDPN) Requested $4,200
CVDPN requested financial assistance for legal services to review their Policies and Procedures.  Funds would be used from Desert Legal Foundation (DLF)  funding for 12 hours of legal consultation in the total of $4,200 ($350/hour for the attorney).

CNA Committee Recommendation:  To approve the Coachella Valley Disaster Preparedness request for 12 hours of legal consultation for $4,200 utilizing DLF funding.

b.  Reallocation of funds awarded to University of Riverside Center for Social Innovation Program –  $10,200
University of Riverside Center for Social Innovation Program did not fully utilize the Riverside County Technical Assistance CARES ACT Funds received of $14,000. They have agreed to refund the unused amount of $10,200. CNA Director would like to reallocate $8,000 to Reach Out for Evaluation & Reporting Services and Create Center for the Arts $2,200 for additional capacity building services.

CNA Committee  Recommendation: To approve the reallocation of $10,200.  This includes Reach Out in the amount of $8,000 and CREATE Center for the Arts in the amount of $2,200.

Motion:             Second:                 Approved:               Opposed:          Abstention Name(s):

 6. Approve the Board Meeting Dates for 2021 – Fourth Wednesday of the Month at 9:00 AM
January 27 at 9 AM
February 24 at 9:00 AM
March 24 at 9:00 AM
April 28 at 9:00 AM
May 26 at 9:00 AM
June 23 at 9:00 AM
July 28 at 9 AM
 August – No Meeting
 September 22 at 9 AM
October 27 at 9 AM
December 8 at 9 AM

VII.  INFORMATIONAL ITEMS– No Action
A. Board Attendance for 2020 (Attach. 9)
B. EXECUTIVE–Met Nov. 18 and Dec. 7. Nov. 3 and Nov. 18  Minutes (attached 10 and 11). Next meeting is Jan. 11 at 9 AM. -The Executive Committee is considering the Fiscal Agent and Fiscal Sponsor services and their impact on RAP.  They will report to the Board as soon they complete their exploration, possibly January.
C. HEALTH-MENTAL HEALTH – Met on Oct. 15. Sept. 17 Minutes Attached (attach. 12).  Will meet in Jan./Feb. 2021.
D. GRANTS –Met Nov. 30 and Dec. 3.Minutes for Nov. 30 (attach. 13). Will meet next Jan. 11 at 1:30 PM.
E. CNA– Met Nov. 25. Minutes for Oct. 28 (attach. 14).  Next meeting Jan.27 at 11 AM.
F. FACILITIES- Met Nov. 2.  Minutes for Sept. 22 (attach. 15).  Next meeting Dec. 9.
G. GOVERNANCE – Next meeting in early January.
H. AUDIT – Met  Nov. 18.Minutes of Oct. 27 (attach 16). Next. Meeting in January.
I. FINANCE & INVESTMENT – Met Nov.30. Minutes for Oct. 12 (attach.17). Next mtg. Jan. 18.
The Board Chair C. Borba created an Ad Hoc Committee made up of Craig, Matt, Mike and CEO to continue to explore the short and long term strategies regarding the Reserve amounts.
J. NOMINATIONS COMMITTEE– Met on Oct. 20. Minutes for Dec. 2019 (attach. 18). Next meeting in early January.

 VIII. BOARD MEMBER / STAFF COMMENTS
Congratulations to the new College of the Desert Board of Trustees member Bea Gonzalez
Board Contributions
Holiday appreciation gift to board members

IX.  ADJOURNMENT: Next meeting is January 27, 2021 at 9:00 AM.
Agenda Posting: Agendas will be posted on the Foundation website – www.rapfoundation.org – a minimum of 72 hours prior to the meeting date. All public record documents for matters on the open session  of the Agenda are available for inspection upon request, Three (3) days prior to the meeting date.  If a public  record document that relates to a matter on the open session of the Agenda is distributed less than 72 hours prior to the meeting date, the public record document shall be available for inspection, at the same time it is distributed, at the   address listed above. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.

Details

Date:
December 9, 2020
Time:
9:00 am - 11:00 am