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Board Meeting

October 28 @ 9:00 am - 11:00 am

BOARD OF DIRECTORS AGENDA
October 28, 2020 9:00 AM
Join Zoom Meeting
https://us02web.zoom.us/j/83813106698
Call In: 669 900 6833 Meeting ID: 838 1310 6698

This meeting is being conducted utilizing teleconferencing and electronic means only.  There will not be a physical location.
Members of the public may be able to participate by telephone, using the following dial-in information: Phone number: 669 900 6833 Meeting ID: 838 13106698 Reasonable accommodation:  Individuals with a disability requiring reasonable accommodation to attend or participate in this meeting may request assistance by emailing MReyes@RAPFoundation.org.  Notification of 48 hours prior to the meeting start time will enable us to make reasonable arrangements to ensure accessibility to the meeting.

I. CALL TO ORDER- Roll Call
II. Approval of the AGENDA –In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action.

Motion:             Second:         Approved:               Opposed:          Abstention Name(s):

III. PUBLIC COMMENT / PRESENTATIONS – Any individual wishing to comment on the agenda or an item not on the agenda may do so my emailing Mreyes@RAPFoundation.org or calling in at the number above. All emailed comments must be received prior to the 9:00 AM start time. Persons wishing to speak are requested to be recognized at the appropriate time. General comments regarding non-agenda items will be called for at this time. Specific comments regarding agenda items will be called for during discussion of each item. Please be prepared to limit your Public Comment remarks to three (3) minutes.

 Supervisor V. Manuel Perez or Pat Cooper, Deputy Chief of Staff – Update on COVID 19

IV. CONSENT ITEMS:
     A. MEETINGS MINUTES OF September 23, 2020 BOARD MEETING (Attach. 1)
     B. GRANTS PROGRAM MANAGER REPORT ( 2a, 2b) Receive and File.
     C. CNA DIRECTOR REPORT (Attach. 3) – Receive and File.
      D. CEO’s REPORT (attach. 4) – Receive and File.

 Staff Recommendation:  Approve September 23, 2020 Minutes.  Receive & file Grant, CNA, & CEO Reports.

Motion:             Second:         Approved:               Opposed:          Abstention Name(s):

E. FINANCIALS – The Finance-Investment Committee met on October 12
Receive and File Draft Financials up to August 31, 2020. ( Attach. 5A, 5B, 5C).

Finance – Investment Recommendation: To receive and file the Financial Reports.

Motion:             Second:         Approved:               Opposed:          Abstention Name(s):


V. NEW BUSINESS ITEMSAction Required
     A. Approve the 2019-2020 Audit (attach. 6)
The Audit Committee met on Oct. 22 to review and address questions with our Auditor, Nicole Taylor with Maryanov, Madsen Gordon & Campbell.  Ms. Taylor is available for a presentation and questions.

 Audit Committee Recommendation To review, adopt & send Final Report to the Riv. Co. Exec. Office.

Motion:             Second:                 Approved:               Opposed:          Abstention Name(s):

B. Approve 2019-2020 Annual Report (attach. 7) After adoption, send copy to the Riv.  Co. Executive Office.

 Executive Committee Recommendation:  To review, adopt & send Final Report to the Riv. Co. Exec. Office.

Motion:             Second:                 Approved:               Opposed:          Abstention Name(s):

 The RAP Board authorized the Executive Committee to act on their behalf and for their actions to be ratified at the next meeting.  Ratification Action is required on the items A -B:

 B. Request for Sponsorship from UC Riverside Foundation, Science Policy Slam – Request for $2,500

The event will be held on October 20 at the UCR Palm Desert Campus.  Due to the timeline, the Board Chair has allowed this request to be considered by the Executive Committee. (attach. 8)

Executive Committee Recommendation:  To Ratify their action to approve $1,000 for this event.

Motion:             Second:                 Approved:               Opposed:          Abstention Name(s):

 Per RAP Code of Ethics Policy, disclosure of potential conflict of interest for E. Romero due to her employment with UCR.
C. Recognition of Patricia “Corky” Larson by RAP.
The Board expressed an interest in recognizing Corky’s contribution to RAP.  The Executive and Finance Committee considered different options and impact.

Executive Committee Recommendation:  To approve naming Room 103 the “Corky Larson Conference Room”.

Motion:             Second:                 Approved:               Opposed:          Abstention Name(s):
D. Closure of the First Foundation Bank Account, leaving only the Money Market Account open until the next Maturity Date for redetermination.

 Executive Committee Recommendation:  To close the First Foundation Bank Account and leave only the Money Market Account open until the next Maturity Date for redetermination on its future.

 Motion                         Second:            Yes____   No____   Abstain

E. Open Six New Bank Accounts at First Republic Bank to be used as needed in the future.

 Executive Committee Recommendation:  To approve the 6 new bank accounts at First Republic Bank and use as needed, for example when serving as Fiscal Agent, so long as there is $0 cost associated with these accounts.

Motion                         Second:            Yes____   No____   Abstain

F. Review and Revise the Reserve Funds Policy- Resolution 2020-XX (attach. 9)

This Resolution was revised by the Finance- Investment Committee.  The Finance Committee has designated a sub-committee of Craig, Matt and Mike to work with CEO to come up with an Investment Strategy to determine purpose, time-line, amounts, etc.

 Finance- Investment Committee Recommendation: To recommend approval of the new Reserve Funds Policy.

 Motion                         Second:            Yes____   No____   Abstain

G. Redesignation of the Desert Fast Pitch allocated amount of $60,00 for CNA staffing and development.

 Finance-Investment Committee Recommendation:  To recommend to RAP Board to re-designate the $60,000 allocated for the 2020 Desert Fast Pitch to the line item CNA Professional Services.

 Motion                         Second:            Yes____   No____   Abstain

VI. Small Grant Requests – Review Budgets (attach. #10)

A .Parkinson’s Resource Organization’s IT Expansion – $5,000 Requested

To purchase software and subscriptions and add a staff member needed to continue the online expansion at a time when constituents are more isolated and uncertain. Due to COVID-19, they have pivoted to digital to reach more folks within Riverside County, especially the particularly challenging rural demographic.

CNA membership Essential -$49/$588, 10% $529.20 / Premium -$89/1068, 10% discount- $961.20

Reviewers Overall Score: Did Not Meet Threshold     Interviewed:  Jo Rosen, Pres./Founder

 Grants Committee Recommendation:  To approve $1500 and focus on the CV only.  The grant is contingent on applicant being a CNA member and the level of membership will be determined in consultation with the CNA Director.

Staff recommends that RAP pay for 1 year CNA membership.

  Motion:        Second:       Approve:        Oppose:         Abstention Names:

B. Courageous Healers Foundation’s Workshops – Requested $5,000 – Applicant will make an appeal to the Grants Review Committee to reconsider their recommendation to deny the   request.

 

VII.  INFORMATIONAL ITEMS– No Action
A. Board Attendance for 2020 (Attach. 11).
B. EXECUTIVE–Met Oct. 12. Minutes (attached 12). Next meeting is Nov. 16.
C. HEALTH-MENTAL HEALTH – Met Oct. 15. Minutes Attached (attach. 13)
D. GRANTS –Met Oct. 12.   Minutes for Sept. (attach. 14).  Will meet next Nov. 9.
E. CNA– Met Sept. 23. Minutes for June (attach. 15).  Next meeting Oct. 28.
F. FACILITIES- Met Sept. 22.  Minutes for June 24 (attach. 16).
G. GOVERNANCE – Next meeting TBD.
H. AUDIT – Met. October 22. Minutes of previous meeting (attach 17).
I. FINANCE & INVESTMENT – Met Oct. 12. July Minutes (attach. 18). Next mtg. Nov. 16.
J. NOMINATIONS COMMITTEE– Met on Oct. 20. Minutes (attach. 19). Next meeting TBD.

 VIII. BOARD MEMBER / STAFF COMMENTS

Board Contributions

Introduce Nora Duffy, our new Accountant

IX. ADJOURNMENT: Next meeting is Dec. 14, 2020 at 9:00 AM. Until further notice, all meetings will take place by web and/or teleconference.
Agenda Posting: Agendas will be posted on the Foundation website – www.rapfoundation.org – a minimum of 72 hours prior to the meeting date. All public record documents for matters on the open session of the Agenda are available for inspection upon request, Three (3) days prior to the meeting date.  If a public record document that relates to a matter on the open session of the Agenda is distributed less than 72 hours prior to the meeting date, the public record document shall be available for inspection, at the same time it is distributed, at the address listed above. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.

Details

Date:
October 28
Time:
9:00 am - 11:00 am