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Board Meeting

May 27 @ 9:00 am - 10:30 pm

BOARD OF DIRECTORS AGENDA
May 27, 2020 9:00 AM
Join Zoom Meeting
https://us02web.zoom.us/j/87438986851
CALL-IN Information 669 900 6833 Meeting ID: 874 3898 6851

This meeting is being conducted utilizing teleconferencing and electronic means only.  There will not be a physical location. 

Members of the public may be able to participate by telephone, using the following dial-in information: Phone number: 669 900 6833 Meeting ID: 874 3898 6851 Reasonable accommodation:  Any individual with a disability who requires reasonable accommodation to attend or participate in this meeting may request assistance by emailing MReyes@RAPFoundation.org.  Notification at least 48 hours prior to the meeting start time will enable us to make reasonable arrangements to ensure accessibility to the meeting.

I. CALL TO ORDER- Roll Call

II. Approval of the AGENDA –In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action.

Motion:             Second:         Approved:               Opposed:          Abstention Name(s):

III. PUBLIC COMMENT / PRESENTATIONS – Any individual wishing to comment on the agenda or an item not on the agenda may do so my emailing Mreyes@RAPFoundation.org or calling in at the number above. All emailed comments must be received prior to the 9:00 AM start time. Persons wishing to speak are requested to be recognized at the appropriate time. General comments regarding non-agenda items will be called for at this time. Specific comments regarding agenda items will be called for during discussion of each item. Please be prepared to limit your Public Comment remarks to three (3) minutes.

  Pat Cooper, Supervisor Perez’s Office – Update on COVID 19

   

IV. CONSENT ITEMS:

A. MEETINGS MINUTES of April 22, 2020 board meetings (attach 1)
B. GRANT/ PROGRAM OFFICER REPORT ( attach 2) Receive and File.
C. CNA DIRECTOR REPORT ( attach 3) – Receive and FileD.
D. CEO’s REPORT ( attach 4) – Receive and File.
E. FINANCIALS – Receive and File Draft Financials and Treasurer’s Summary up to March 31, 2020. (attach 5A 5B 5C).  The Finance Committee met on May 20 and is recommending approval.
F. Status of Nonprofits in the Coachella Valley Presentation – Stephanie Minor, CNA Director

Staff Recommendation:  Approve April 22, 2020 Minutes.  Receive & file: Grant, CNA, CEO Reports and Financials.

Motion:             Second:         Approved:               Opposed:          Abstention Name(s):

V. NEW BUSINESS ITEMS – Action Required
A. Engage Marynov, Madsen, Gordon and Campbell (MMGC) for FY 2019-2020 Audit.

This firm has conducted our audit for the last three years.  There is no increase in cost.  Audit & Financial Statement is $15,000 and $1,800 for Tax Preparation.

    Audit Committee Recommendation:  To authorize CEO to enter into an agreement with MMGC Firm.

    Motion:             Second:         Approved:               Opposed:          Abstention Name(s):

B. Adopt the FY 2020-21 Budget
The Finance-Investment Committee met on May 21 and reviewed in depth the reductions to the budget, approximately 20%.  RAP anticipates reviewing the budget quarterly with sales tax revenue information provided by the County and make necessary adjustments.  (attach. # 6)

 Finance-Investment Committee Recommendation:  To adopt the FY 2020-21 Budget as presented.

       Motion:             Second:         Approved:               Opposed:          Abstention Name(s):

C. Review and Approve the Funding Priorities for FY 2020-21.
The Board Annual Strategic Planning Session was postponed until the Fall.  The attached Funding Priorities were discussed and agreed on by the Executive Committee.  There was one adjustment made by Staff which was to include that Desert Fast Pitch allocation.   The Board Chair was consulted and decided to advance the Priorities to the Board for action. (attach. #7)

       Executive Committee Recommendation:  To adopt the Funding Priorities for FY 2020-21.

       Motion:             Second:         Approved:               Opposed:          Abstention Name(s):

D. Renew the Workers Compensation Insurance Policy
The Workers Compensation Policy is due to expire in early June.  The 2019 annual amount was $2,959 and the 2020 annual amount is $ 2,657.  No other changes to the policy.

Finance-Investment Committee Recommendation:  To authorize renewal of the Policy.  

       Motion:             Second:         Approved:               Opposed:          Abstention Name(s):

E. Tenant Rent Waiver Requests
 Grants Manager will provide an overview of Grants Budget (Attach. #8)
The Grants Committee took place on May 13 and was attended by:  C. Borba, R. Ortega, A. Wilson, M. Gialdini, V. Tanner, M. Blue, non-board members Ann Dew and Tricia Gehrlein  along with staff:  Eva, Stephanie and Lety.
1. SMART Education– $600
SMART Education is a tenant negatively impacted by COVID -19.  Their revenue has stopped due to the organization’s inability to conduct classes with their regular clients. Their monthly rent is $200.  They are seeking a waiver for the maximum period, 3 months, from March, April and May.  This waiver will be considered a grant to the organization.  (attach. #9)

Grants Committee Recommendation: To approve a request to waive 3 months of rent, $600.

Motion:                    Second:             Approve:       Oppose:        Abstention Name(s):

 

  1. Get in Motion – $1100

Get in Motion is a tenant negatively impacted by COVID- 19.  Their revenue has stopped due to not being able to conduct trainings/and their regular clients are dealing with financial issues.  Their monthly rates are:  March  $400, April $400, May $300.  The CNA Committee recommended $300 based on an incorrect application. The tenant has revised the application and would like the Board to reconsider their request to waive a total of $1,100 instead of $300.   (attach. # 10)

Grants Committee Recommendation: To approve a request to waive 3 months of rent, $300.

 

Motion:                    Second:             Approve:       Oppose:        Abstention Name(s):

F. Adoption of the Center for Nonprofit Advancement (CNA) Business Plan (attach. #11)
The Board of Directors directed the CNA to create a Business Plan to recognize the current environment, incorporate staff and Committee member input, and forecast future market conditions.  There will be annual updates to add content and make adjustments.

CNA Committee Recommendation: To adopt the Annual Plan and review it annually.

Motion:                    Second:             Approve:       Oppose:        Abstention Name(s):

 

VI.  INFORMATIONAL ITEMS– No Action
A. Small Bus. Admin. Payroll Protection Plan – RAP was approved for $68,986.
B. Status of Building activity – RAP staff working remotely and monitoring situation. Limited tenant activity. Meetings may proceed so long as participants abide by County and City safe distancing requirements and we will require masks to be worn in common area spaces.
C. Board Attendance for 2020 ( #12).
D. EXECUTIVE–Met May 11.  Minutes for April 13 (attached #13). Next meeting set for June 8.
E. HEALTH-MENTAL HEALTH – Next Mtg TBD.
F. GRANTS –Met May 18.   Minutes for April 13 (attach. #14). Will meet next June 8.
G. CNA– Met April 22.  Next meeting May 27 at 11 am.
H. FACILITIES-Met .   Minutes April 6 (attach. # 15).
I. GOVERNANCE – Met March 17.  Minutes for Feb. 18 ( #16).Next meeting TBD.
J. AUDIT – Met May 4.
K. FINANCE & INVESTMENT – Met May 21. Next meeting June 15.

VII. BOARD MEMBER / STAFF COMMENTS

VIII. ADJOURNMENT:   Next meeting is June 24, 2020 at 9:00 AM Until further notice, all meetings will take place by web and/or teleconference.

 

Agenda Posting: Agendas will be posted on the Foundation website – www.rapfoundation.org – a minimum of 72 hours prior to the meeting date. All public record documents for matters on the open session of the Agenda are available for inspection at the meeting listed in this Agenda, and at the following location three (3) days prior to the meeting date: Regional Access Project Foundation, 41550 Eclectic St.  Palm Desert, CA  92260.  If a public record document that relates to a matter on the open session of the Agenda is distributed less than 72 hours prior to the meeting date, the public record document shall be available for inspection, at the same time it is distributed, at the address listed above. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.

Details

Date:
May 27
Time:
9:00 am - 10:30 pm