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RAP Board Meeting

January 22 @ 9:00 am - 11:30 am

BOARD OF DIRECTORS ANNUAL MEETING
AGENDA
January 22, 2020 9:00 AM
41550 Eclectic Street Palm Desert, CA 92260
240 North Spring Street Blythe, CA 92225

I. CALL TO ORDER- Roll Call
II. CHANGES OR ADDITIONS TO THE AGENDA -In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action.

III. PUBLIC COMMENT / PRESENTATIONS – Persons wishing to speak are requested to fill out a comment card, so they may be recognized at the appropriate time. General comments regarding non- agenda items will be called for at this time. Specific comments regarding agenda items will be called for during discussion of each item. Please be prepared to limit your Public Comment remarks to three (3) minutes.

Maureen Forman, Executive Director of Jewish Family Services to speak about the “Mindfully Resilient” program (5 Minutes)

IV. CONSENT CALENDAR – Action Required
A. MEETINGS MINUTES of December 11, 2019 Board meeting (attach. 1)
B. GRANT/ PROGRAM OFFICER REPORT (attach. 2) – Receive and File.
C. CNA DIRECTOR REPORT (attach. 3) – Receive and File.
D. CEO’s REPORT (attach. 4) – Receive and File.
E. FINANCIALS-Receive and File Draft Financials up to December 31, 2019. Recommended for Approval by the Finance/Investment Committee on Jan. 21, 2020 (attach. 5).

Staff Recommendation: Approve December 11, 2019 Minutes. Receive & file: Grant, CNA, CEO Reports and Financials.

Motion:         Second:        Approved:       Opposed:      Abstention Name(s):

V. NEW BUSINESS ITEMS – Action Required
A. Appoint Officers: Chair, Vice-Chair, Treasurer, and Secretary. This is a two-year term. The Nominations Committee and Executive Committee met on January 13, 2020 and voted to recommend the persons nominated at the Dec. 11 Board meeting, only one person was nominated for each position.
Chair: Craig Borba
Vice- Chair: Jan Pye
Treasurer: Matt Gonda
Secretary: Mike Gialdini

Motion:       Second:       Approved:      Opposed:      Abstention Name(s):

B. Reappointment of Board Members: Jan Pye, Bill Kroonen, Beatriz Gonzalez, and Van Tanner.
The four board members have expressed an interest in continuing to serve. There was consensus by the Nominations Committee at the Dec. 11 meeting that they were inclined to have all remain along with board member, Ann Dew, whose term also expires this month. However, Ann Dew has decided not to continue as a board member.
Staff Recommendation: To re-appoint J. Pye, B. Kroonen, B. Gonzalez and V. Tanner to a 4-year term.

Motion:       Second:      Approved:      Opposed:     Abstention Name(s):

C. Create an Emeritus position by amending the By Laws.
The Executive Committee met on Jan. 6 and is recommending to the Board to consider amending the By Laws, directing the Governance Committee to meet and consider, and bring it to the Board at the February meeting. The Executive Committee expressed a desire to appoint Ann Dew as the first Emeritus member upon approval of the change.

Motion:      Second:     Approved:      Opposed:     Abstention Name(s):

D. Appointment of New Board Members. (Attachment # 6a 6b 6c – Resumes)
The Nominations Committee interviewed the following three candidates: Maria Blue, Anna Martinez, and Thomas Smith in December.

The Joint Executive and Nominations Committee met on Jan. 13 and are recommending the appointment of the three candidates.

Motion:      Second:      Approved:     Opposed:     Abstention Name(s):

E. Resolution No. 2020.01 Renewal of Existing Policies and Procedures (Attachment #7)

Staff Recommendation: To approve the renewal of Policies and Procedures on listed Resolutions. Board Members are asked to read and sign the Conflict of Interest Policy.

Motion:       Second:      Approved:     Opposed:     Abstention Name(s):

F. Resolution No. 2020-02 Authorizing the Re-designation of the Provident Bank Account
This account was previously used as a restricted account for Lift To Rise (LTR). Since we are no longer the Fiscal Agent for LTR, this account will be used as a restricted account for different grants.

Motion:       Second:       Approved:      Opposed:    Abstention Name(s):

G. Earthquake Insurance Policy Extension (attach. A1) attach A2)
The policy is due to expire in early January and was reviewed by the Finance Committee on
January 21.

Motion:       Second:       Approved:      Opposed:     Abstention Name(s):

H. Accept the Resignation of Board Member Ricardo Loretta (attach. 8)

Motion:      Second:      Approved:     Opposed:     Abstention Name(s):

I. Update the 2020 Employee Handbook (Attachment #9a 9b)
The annual revisions have been made to include changes made by the RAP Board in 2019 and to reflect with new State and Federal laws have been made by RAP’s Human Resources consultant.

Executive Committee (met on Jan. 13) Recommendation: To adopt the 2020 Handbook as submitted.

Motion:       Second:      Approved:      Opposed:     Abstention

J. Committee Assignments:
Review Committee Assignments for 2020. Board members were asked last month to notify staff if they had an interest in making a change (add or drop) a committee due to interest or availability.
Executive (approved at Jan. 13 meeting): Craig, Jan, Matt, Mike, Mark, Joe, Bill and added Aurora
Nominations: Mark, Claudia, Joe
Finance/Investment: Matt (Chair), Jan, Mark, Bill, Craig, Mike
Audit: Van, Jan, Mark,
Grants: Craig (Chair), Rosemary, Van, Mike, Aurora: Non-voting members: Tricia Gehrlein, Ann Dew
Facilities: Mike (Chair), Craig, Mark, Rudy, Claudia, Aurora, Matt
Capital Campaign: Mike, Mark, Aurora, Pat
CNA: Jan (Chair), Van, Mike, Aurora and non-RAP members: Jenai Morehead, Armando Ehrenzweig, Shannon Shea
Health- Mental Health: Tori (Chair), Valerie, Greg Rodriguez (representing Sup. Perez),
non-RAP Members: Jim Grisham, Robin McCall, Garth Dale, Donna Craig, Sylvia King, Ann Dew, Alexa Marquez, Doug Morin.

Motion:      Second:      Approved:     Opposed:    Abstention

VI. INFORMATIONAL ITEMS- No Action
A. Board Attendance for 2019 (attach. #10)
B. EXECUTIVE–Met Jan. 13 Minutes for Dec. 11 attached #11 Next meeting set for Feb. 10
C. HEALTH-MENTAL HEALTH – Met Nov. 21. Minutes for Oct. 17 meeting attached, attach. #12. Next Meeting Jan. 16 at 2 pm
D. GRANTS – Did not meet in Jan. Will meet Feb. 10.
E. CNA– Met Dec. 4. Oct. 23 Minutes attached # 13. Next meeting Jan 22 after Board meeting
F. FACILITIES- Met June 19. Next meeting Jan. 22
G. GOVERNANCE – Has not met since Sept. 16, 2019. Next meeting TBD
H. FINANCE & INVESTMENT – Met Jan. 21. Approved Minutes for Dec. 6 meeting. (attach. #14).

VII. BOARD MEMBER / STAFF COMMENTS

Introduce new RAP employee Karina Rios

Form 700s due no later than March 2.

Annual Strategic Board meeting to be April 22 from 8 am to 1 pm

VIII. ADJOURNMENT: Next meeting is February 26, 2020 at 9:00 AM at 41550 Eclectic St. Palm Desert.
Agenda Posting: Agendas will be posted on the Foundation website – www.rapfoundation.org – a minimum of 72 hours prior to the meeting date. All public record documents for matters on the open session of the Agenda are available for inspection at the meeting listed in this Agenda, and at the following location three (3) days prior to the meeting date: Regional Access Project Foundation, 41550 Eclectic St. Palm Desert, CA 92260. If a public record document that relates to a matter on the open session of the Agenda is distributed less than 72 hours prior to the meeting date, the public record document shall be available for inspection, at the same time it is distributed, at the address listed above. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.

Details

Date:
January 22
Time:
9:00 am - 11:30 am