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RAP Board Meeting

December 11, 2019 @ 8:30 am - 10:30 am

December 11, 2019 8:30 AM
41550 Eclectic Street Palm Desert, CA 92260
900 University Avenue Hinderaker Hall 3144 Riverside, CA 92521
240 North Spring Street Blythe, CA 92225
6114 Terrace Dr. Johnston, IA 50131

II. CHANGES OR ADDITIONS TO THE AGENDA -In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action.

III. PUBLIC COMMENT / PRESENTATIONS – Persons wishing to speak are requested to fill out a comment card, so they may be recognized at the appropriate time. General comments regarding non- agenda items will be called for at this time. Specific comments regarding agenda items will be called for during discussion of each item. Please be prepared to limit your Public Comment remarks to three (3) minutes.

Lionel Contreras – Executive Director of the Riverside County Latino Commission

A. MEETINGS MINUTES of October 23, 2019 Board meeting (attach. 1)
B. GRANT/ PROGRAM OFFICER REPORT (attach. 2) – Receive and File.
C. CNA DIRECTOR REPORT (attach. 3) – Receive and File.
D. CEO’s REPORT (attach. 4) – Receive and File.
E. FINANCIALS-Receive and File Draft Financials up to November 30, 2019. Recommended for Approval by the Finance/Investment Committee on Nov. 14 (attach. 5).

Staff Recommendation: Approve October 23, 2019 Minutes. Receive & file: Grant, CNA, CEO Reports and Financials.

Motion:          Second:         Approved:        Opposed:        Abstention Name(s):

A. Request for Nominations for Chair, Vice-Chair, Treasurer, and Secretary. The two-year term is scheduled to start at the Jan. 22, 2020 Board meeting. The Nominations Committee Chair will ask for nominations at this time for all positions. The Nominations Committee will consider all interested nominees at a future meeting and will recommend the Slate of Officers at the January 22 meeting.

B. Consider amending the Bylaws regrading number of Directors. Per RAP bylaws dated Jan. 2018,
“Section 4: Number of Directors. The authorized number of Directors shall be twenty one (21) until changed by amendment of the Bylaws.

Nominations Committee Recommendation: We currently have 19 board members and two vacancies. The Nominations Committee interviewed three board candidates and would like to recommend to the board at the January Board meeting to appoint the three. However, before doing so, the Board would need to amend the Bylaws if they agree with their recommendation.

Motion:          Second:          Approved:          Opposed:         Abstention Name(s):

C. Grants Funding Requests
Grants Manager will provide an overview of Grants Budget & Summary of Requests (attach. #6 & #7)
The Grants Committee met on Nov. 14. In attendance: C. Borba, R. Ortega, A. Wilson, T. Gehrlein, A. Dew, V. Tanner and Mike Gialdini.

1. Small Grant Request
a. Hidden Harvest– Request $ 5,000
“The Senior Market project was developed to benefit low to very low income seniors who not only struggle to afford healthy fruits and vegetables and with transportation. Locations are in low-income housing communities. Also, provided are market locations at senior centers which are located in low-income neighborhoods (Coachella Senior Center, Indio Senior Center, Cathedral Center, First Baptist Church in north PS). “

Interviewed: Sandra Carroll, Assistant Director                                                                                            Reviewers Rating: 89%
Grants Committee Recommendation: To approve $5,000 and require exploring volunteers to assist in obtaining data for RAP and other funders.

Motion:            Second:          Approved:                   Opposed:            Abstention Name(s):

2. Performance Grant Request
a. Colorado River Senior Center – Request $38,400
Funds are to pay for part-time staffing, food costs for weekday lunches, preparation and delivery charges for Meals on Wheels, and Commodity program, and vaccine, medical exams, and blood tests for annual Health Fair. Request for 19th year of funding 18th year $38,550 ($38,400 plus $150.00 half of CNA membership), 17th year $38,400, 16th year $40,000, 15th year $40,000. The Exec. Director shared that the Center will experience a decrease of $8,500 in revenue due to the County’s shift of emphasis to only Veterans, children & music programs.

Interviewed: John Ewing, Executive Director Reviewers: 80% w/ requirement for continued assistance from CNA to address sustainability, succession planning, evaluation and grant writing training opportunities.

Grants Committee Recommendation: To approve $38,400 and an additional amount of $2,500 to include CNA membership renewal, and supplementary amount to cover anticipated CNA costs.

Motion:            Second:            Approved:             Opposed:           Abstention Name(s):

3. Sponsorship Request
a. California CareForce – $2,500
California CareForce will host a 2-day free clinic at the Riverside County Fairgrounds (Indio, CA), providing dental, vision and medical service to the underinsured and in-need individuals of Riverside County and surrounding areas, on March 27 – 28, 2020, serving an estimated 1,500 veterans, seniors, and families. Funds will be used for volunteer support; medical, dental and vision disposable supplies, equipment transportation to establish the clinic, and clinic promotion.

Staff Recommendation: The Grants Committee directed staff at their Nov. 14 meeting to advance applications directly to the Board if the number of applicants was less than two. Staff has evaluated application and has no questions or concerns and is seeking the Board’s direction.

Motion:                 Second:              Approved:                 Opposed:             Abstention Name(s):

D. Resolution 2019.05 CEO’s Grant Discretion Policy (attach. 8) – The Executive Committee met on Dec. 6 and made 3 changes which include 1. Correct grammar in A. 2. Increase amount to $5,000 to be consistent with the Small Grant amount. 3. Include that the CEO’s action will be ratified by the Executive Committee at the next meeting.

Executive Committee Recommendation: To approve the Resolution 2019.05 with edits indicated. 

Motion:             Second:               Approved:              Opposed:            Abstention Name(s):

E. Resolution 2019.07 Annual Meeting Date – An Annual Meeting is required by our Bylaws. Updated to reflect that the meeting date is on the 4th Wednesday of the month. (attach. 9) The Executive Committee met on Dec. 6 and made no changes. 

Executive Committee Recommendation: To approve Resolution 2019.07

Motion:               Second:                Approved:                 Opposed:            Abstention Name(s):

F. Resolution 2019.08 Regularly Scheduled Board of Directors Meeting Date – Updated to reflect that the Board meets the 4th Wednesday of the Month. (attach. 10) The Executive Committee met on Dec. 6 and made no changes.

Executive Committee Recommendation: To approve Resolution 2019.08 as submitted.

Motion:              Second:                 Approved:             Opposed:             Abstention Name(s):

G. Resolution 2019.09 Renewal of Funding Processes – Updated to reflect the changes approved by the RAP Board on Sept. 25, 2019. (attach.  11) The Executive Committee met on Dec. 6 and decided to remove reference to Attachment a (Flowchart) in the first paragraph. The Flowchart will be reviewed by Grants Committee before being advanced to the full Board for consideration. 

Executive Committee Recommendation: To approve the Resolution 2019.09.

Motion:                Second:               Approved:              Opposed:           Abstention Name(s):

H. Resolution 2019.06 Credit Card Authorized Users and Maintenance Policy. – Designation of two credit cards, and authorized users. (attach. 12)
The Finance Committee met on Dec. 6 and made one edit to the Resolution presented.

Finance Committee Recommendation: To approve Resolution 2019.06

Motion:             Second:                  Approved:                Opposed:            Abstention Name(s):

I. CNA Changes to Membership Fees-The CNA Program includes a Membership component available to nonprofits. – CNA Committee met on Dec. 4 and discussed lessons learned after one year of providing Membership services, other capacity building membership models, the sustainability of the services, and potential for generating revenue. (attach. 13)

CNA Committee Recommendation: For the Board to approve the changes to the Membership Matrix which includes fees and associated entitlements.

Motion:                Second:                  Approved:                  Opposed:              Abstention Name(s):

J. CNA Funding Requests – CNA Members are entitled to services depending on the amount they pay. However, CNA Members may require additional services that they may not be able to afford. Therefore, CNA Members providing services to Fourth District residents and meeting RAP funding criteria may apply for funding to pay for additional CNA services. (attach. 13 Page #7-8)

CNA Committee Recommendation: For the Board to designate this Committee to review and make decisions on whether the applicant meets the eligibility criteria to be allocated funds from CNA budget for additional services. The Committee’s decision will be advanced to the Board as a recommendation for consideration.

Motion:                Second:                   Approved:               Opposed:              Abstention Name(s):

K. Approve the Meeting Dates for 2020. Unless otherwise stated, the meetings start at 9 AM.
Jan. 22
Feb. 26
March 25
April 22
May 27
June 24
July 22 (The Board has cancelled meetings in 2018 and 2019 due to lack of quorum)
August – No meeting
September 23
Oct. 28
December 9 (Replaces the November and December meetings)

Motion:              Second:             Approved:            Opposed:         Abstention Name(s):

A. Board Attendance for 2019 (attach. #13.1)
B. EXECUTIVE–Met on Dec. Minutes for Nov. 13 attached #14 Next meeting set for Jan. 13.
C. MENTAL HEALTH – Met on Nov. 21. Minutes for Oct. 17 meeting attached, attach. #15. Next. Meeting Jan. 16 at 2 pm
D. GRANTS – Met on Nov. 14. Approved Oct. 14 Minutes Attach. 16.
E. CNA– Met Dec. 4. Oct. 23 Minutes attached # 17. Next meeting Jan 22 after Board meeting
F. FACILITIES– Met on June 19. Next meeting TBD
G. NOMINATION – Met on Dec. 11 at 7:30 AM. Approved March 12, 2019 Minutes Attached #18. Next meeting in early January
H. GOVERNANCE – Has not met since Sept. 16, 2019. Next meeting TBD
I. FINANCE AND INVESTMENT – Met on Dec. 6. Approved Minutes for Nov. 13 meeting. (attach. #19) Next meeting will take place Jan. 13.


Board members to please inform CEO if you want to change your Committee(s) assignment for next year. (attach. 20)

Board Member Annual contribution reminder – last opportunity to claim for Tax Deduction.

VIII. ADJOURNMENT: Next meeting is January 22, 2020 at 9:00 AM at 41550 Eclectic St. Palm Desert.
Agenda Posting: Agendas will be posted on the Foundation website – www.rapfoundation.org – a minimum of 72 hours prior to the meeting date. All public record documents for matters on the open session of the Agenda are available for inspection at the meeting listed in this Agenda, and at the following location three (3) days prior to the meeting date: Regional Access Project Foundation, 41550 Eclectic St. Palm Desert, CA 92260. If a public record document that relates to a matter on the open session of the Agenda is distributed less than 72 hours prior to the meeting date, the public record document shall be available for inspection, at the same time it is distributed, at the address listed above. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.


December 11, 2019
8:30 am - 10:30 am