Loading Events

« All Events

  • This event has passed.

RAP Board Meeting

September 25, 2019 @ 9:00 am - 12:00 pm

September 25, 2019 9:00 AM
41550 Eclectic Street Palm Desert, CA 92260
303 Singapore Court Douglas, MI, 49406
900 University Avenue Hinderaker Hall 3144 Riverside, CA 92521

II. CHANGES OR ADDITIONS TO THE AGENDA -In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action.

III. PUBLIC COMMENT / PRESENTATIONS – Persons wishing to speak are requested to fill out a comment card, so they may be recognized at the appropriate time. General comments regarding non- agenda items will be called for at this time. Specific comments regarding agenda items will be called for during discussion of each item. Please be prepared to limit your Public Comment remarks to three (3) minutes.

IV. CONSENT CALENDAR – Action Required A. MEETINGS MINUTES of June 26, 2019 Board meeting (attach. 1)
B. GRANT/ PROGRAM OFFICER REPORT (attach. 2) – Receive and File.
C. CNA DIRECTOR REPORT (attach. 3) – Receive and File.
D. CEO’s REPORT (attach. 4) – Receive and File.
E. FINANCIALS-Receive and File Draft Financials up to August 31, 2019 (attach. 5).

Staff Recommendation: Approve June 26, 2019 Minutes. Receive & file: Grant, CNA, CEO Reports and Financials.

Motion:            Second:           Approved:         Opposed:          Abstention Name(s):

F. Executive Committee Ratification of Grant Approvals at July 24, 2019 meeting (attach. 6)
a. Galilee Center’s Our Lady of Guadalupe Center program – Approved $4,500
b. Family YMCA’s Swim Lessons – Approved $5,000 (Board member J. Hayes abstained due t conflict of interest)
Per Board Policy board members J. Hayes, V. Tanner, will recuse themselves and leave the room during the discussion due to their conflict of interest.
c. Flying Doctors (Los Medicos Voladares) Approved $2,500
Per Board Policy board member C. Galvez will recuse herself and leave the room during the discussion due to conflict of interest.
d. Association of Funding Professionals (AFP)- Desert Communities Chapter
National Philanthropy Day (NPD) awards luncheon on November 8, 2019 – Approved $2,500

Motion:           Second:          Approved:          Opposed:         Abstention Name(s):

A. Approve the 2018-2019 Audit (attach. 7)
The Audit Committee met on Sept. 22 to review and address questions with our Auditor, George Holliday with Maryanov, Madsen Gordon & Campbell. Mr. Holliday is available for a presentation and questions.
Audit Committee Recommendation: To review, adopt & send Final Report to the Riv. Co. Exec. Office.

Motion:       Second:        Approved:        Opposed:       Abstention Name(s)

B. Approve 2017-2018 Annual Report (attach. 8) After adoption, send copy to the Riv. Co. Executive Office.

Motion:       Second:        Approved:       Opposed:        Abstention Name(s):

C. Accept Resignation from board member Anayeli Zavala (attach. 9).

Motion:         Second:         Approved:       Opposed: Abstention Name(s):

D. Request to Authorize Staff to submit a Proposal to The James Irvine Foundation (TJIF) to Regrant
funds to Immigrants and to provide Capacity Building services. (attach. #10a #10b) In 2018, TJIF

allocated $200,000 for re-granting to support their efforts to reach our Immigrant Population and
education them in their Rights. TJIF has once again approached RAP and invited us to apply for
$400,000 to re-grant funds for Immigrant Rights education/resources, along with providing CNA
services and re-granting funds to address behavioral health issues arising in our immigrant population
and the staff of those organizations providing these services. A decision would be expected in

Executive Committee Recommendation: To authorize CEO to proceed with submitting the proposal.

Motion:        Second:         Approved:       Opposed:       Abstention Name(s):

E. Authorization to proceed with change to the 2019-20 Community Block Grant Application
initially authorized December 2018 for $100,000. The exterior ADA improvements (sidewalk,
parking lot) cost is estimated at $250,000. The County of Riverside has increased the allocation to
$250,000 to cover the full cost of improvements.

Motion:        Second:        Approved:       Opposed:      Abstention Name(s):

F. Grants Funding Requests
Grants Manager will provide an overview of Grants Budget & Summary of Requests (attach. #11 & #12)
The Grants Committee met on Sept. 16. In attendance: C. Borba, A. Dew, V. Tanner and A. Wilson.
1. Small Grants- Annual maximum amount per organization is $5,000.
a. California Partnership (fiscal sponsor Community Partners) – Request $5,000
Educate and Enroll 19-25 year olds for MediCal

Review Score: 85%                                                                Interviewed: Maribel Nunez, Executive Director
Grants Committee Recommendation: To approve $5,000 with the recommendation to work
with Youth Leadership Institute.

Motion:          Second:         Approved:         Opposed:        Abstention Name(s):

2. Performance Grant
a. Riverside County Office on Aging’s Desert Volunteer Connect (DVC)– Request $37,500
Funding request will sustain the DVC program which provides volunteer resources for 13 to 54
year olds in the Coachella Valley. This program is only available in the 4th District.

Review Score: 79%                                                         Interviewed: Jared Katchmar, RSVP Director

Grants Committee Recommendation: Approve $37,500. Directed staff to inform RSVP staff to
query potential future members/clients of RSVP to determine interest in to contributing a fee to
offset program costs. Also, explore introducing an evaluation tool to determine feasibility to be selfsustaining
and the effectiveness of RSVP.

Motion:           Second:            Approved:              Opposed:           Abstention Name(s):

b. Youth Leadership Institute – Request for $10,500 for year 2
Que Madre! Media Collective empowers young women, ages 15-25, in the eastern CV to
develop storytelling skills to better tell the narratives of their lives as they navigate mental health
challenges. Second year funding will expand the program to include up to 25 year olds.

Rating: 85%                                        Interviewed: Amber Amaya, Program Manager

Grants Committee Recommendation: Approve $10,500 but allocate in two installments. The
first installment is $5250. Committee directed staff to 1. Request written documentation from
authorized person allowing non-school age kids to be on campus. 2. Address
measurement/evaluation issues to a satisfactory result. 3. Require that Representative reach out
to Ophelia Project to explore potential partnership and 4. To connect youth to mental health
professionals should they require supportive services.

Motion:           Second:             Approved:                Opposed:          Abstention Name(s):

3. Sponsorship Grants
a. City of Blythe Police Department – Request $2,500
The City of Blythe Police Department is requesting funds to purchase car seats to be given away
to Palo Verde Valley residents. All parents/guardians will be educated on the proper installation
techniques by the Blythe Police/Highway Patrol. A “Car Seat Clinic” on Oct. 26 will be the
official kick-off for this service.

Interviewed: Shelly Soto, Community Services Officer

Grants Committee Recommendation: To approve $2,500

Motion:                  Second:                Approved:               Opposed:           Abstention Name(s):

b. Reynaldo J. Carreon, M.D. Foundation – Request $2,500
Funding request to cover costs incurred for hosting the Annual Scholarship Event.
The annual event recognizes scholarship recipients and their parents. Annually the Foundation
recognizes up to 48 students and allocates approx. $120,000 in college scholarships.

Third year request. 1st year allocated $1,500; 2nd year allocated; 3rd year allocated $1,800

Grants Committee Recommendation: To approve $1,800 and request that RAP be
acknowledged on table tents.

Motion:                   Second:             Approved:            Opposed:           Abstention Name(s):

G. Review and adopt the Flow Chart for funding requests. The Board assigned the Governance
Committee the responsibility to review the Flow Chart used for funding requests at the June meeting.
The Governance Committee met on July 22 and Sept. 16 to modify the Chart (attach. 13)

Governance Committee: Review Flow Chart, f acceptable, adopt it for all future funding requests.

Motion:             Second:            Approved:            Opposed:           Abstention Name(s):

H. Re-designate the Mental Health Initiative Committee to Health-Mental Health Committee.
The Governance Committee met on July 22 and is recommending revising this Committee to reflect the
Board’s desire to join two of our three focus areas into one committee. Will issue Request for Proposals
recommended by this committee. (attach.14)

Motion:          Second:         Approved:         Opposed:      Abstention Name(s):

I. Authorize allocation of funding for Request for Proposals with a focus on Health-Mental Health,
Small Grants, and Sponsorships. Per July 24 Executive Committee direction to Staff to proceed with
first RFP, but seek the board’s direction for 2019-2020 Allocations. Grants Committee will be
drawing down funds in more than one category.
Proposed Budget Breakdowns:
 Health-Mental Health $490,000
 Juvenile (Small Grants) $80,000
 Desert Fast Pitch $60,000
 Sponsorships $25,000
 Education $5,000

Motion:             Second:             Approved:             Opposed:      Abstention Name(s):

J. Resolution 2019-02 Authorize Persons as Signatories for Two Checking Accounts at Rabo
Bank/Mechanics Bank. (attach. 15) The list of authorized persons to sign checks is out of date.
Executive Committee Recommendation: To approve Resolution and name the following persons as
authorized to sign checks: Leticia De Lara, Joe Hayes, Matt Gonda and Craig Borba.

Motion:        Second:            Approved:          Opposed:       Abstention Name(s):

K. Resolution 2019- 03 Authorized Persons as Signatories for Three Accounts at First Foundation
Bank. (attach. 16) The list of authorized persons is out of date.

Executive Committee Recommendation: To approve Resolution identifying the following persons as
authorized check signers: Leticia De Lara, Joe Hayes, Matt Gonda, Craig Borba and Mireya Reyes.

Motion:          Second:            Approved:          Opposed:          Abstention Name(s):

L. Desert Legal Foundation (DLF) Change in Designation of Funds, $39,875 donated on May 24,
2017. DLF has decided to dissolve their nonprofit and due to the lack of use of funds would like to
expand the scope of services that would be eligible for this funding. Authorized use of funds include,
but not limited to, the following legal services: Formulate bylaws, address nepotism, conflicts of
interest, creating MOUs to merge nonprofits, Human Resource issues, Board Development, and State
mandated trainings. Previous two other conditions still apply. Condition 2: Notify two DLF members
Aurora Wilson, Michael O’Connor or Richard Cromwell of funding requests. Condition 3: Publicize
funding availability on RAP’s website, Newsletter and E-Blasts.

Executive Committee Recommendation: To approve the expanded scope proposed by DLF.

Motion:            Second:            Approved:           Opposed:        Abstention Name(s):

A. EXECUTIVE–Met on Sept 16. June 10, July 24 Minutes attached #17 Next meeting set for Oct. 14.
B. MENTAL HEALTH – Met on Sept. 19. Minutes for May meeting attached, attach. #18.
C. GRANTS – Met on Sept. 19. Approved July 8 Minutes Attach. 19. Next meeting in Sept. 9.
D. CNA– Next meeting Sept. 25, immediately after the RAP Board meeting.
E. FACILITIES– Met on June 19. Approved May 22 Minutes, attach. # 20. Next meeting Sept. 25.
F. NOMINATION – Met on March 12. Next meeting TBD
G. GOVERNANCE – Met Sept. 16. Approved July 22 Minutes Attach #21. Next meeting TBD
H. FINANCE AND INVESTMENT – Met on Sept. 16. Approved Minutes for June 10 meeting. (attach.
#22) Next meeting will take place Oct. 14

Guidestar Platinum Status

Board Member Annual contribution reminder.
National Philanthropy Day Luncheon November 8

VIII. ADJOURNMENT: Next meeting is Oct. 23, 2019 at 9:00 AM at 41550 Eclectic St. Palm Desert.
Agenda Posting: Agendas will be posted on the Foundation website – www.rapfoundation.org – a minimum of 72
hours prior to the meeting date. All public record documents for matters on the open session of the Agenda are available
for inspection at the meeting listed in this Agenda, and at the following location three (3) days prior to the meeting date:
Regional Access Project Foundation, 41550 Eclectic St. Palm Desert, CA 92260. If a public record document that
relates to a matter on the open session of the Agenda is distributed less than 72 hours prior to the meeting date, the public
record document shall be available for inspection, at the same time it is distributed, at the address listed above. Upon
request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by
Section 202 of the Americans with Disabilities Act of 1990.


September 25, 2019
9:00 am - 12:00 pm